September mailing from the Grand Secretary

 

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

Dear Secretary:                                                                                                        September 2014

 

NO MAILING IN OCTOBER - the next mailing will be November.

One of your responsibilities is to help keep your Chapter informed.  Please share the contents of this mailing with your Worthy Matron so she may plan her meeting and take care of matters that might need the action of your Chapter.   As Chapter Secretary you are expected to print ALL pages of the monthly mailings, if they are received via e-mail.  Even the pages you are not required to read at the meeting must be printed for your files and for members to read if they request.  ALL documents in the monthly mailing carry the same importance however some are not required to be read in their entirety at the meeting. 

 

READ THE FOLLOWING IN THEIR ENTIRETY at your Stated Meeting: 

1)      FINAL MESSAGE FROM THE WORTHY GRAND MATRON AND WORTHY GRAND PATRON.  (1 Pg)  This is to be read in its entirety to your members at the stated meeting of your Chapter.

2)      MEMORIAL TRIBUTE TO PAST GRAND MATRON PHYLLIS MARTZ.  (1 Flyer)  Please at the very least, read the front page of the flyer.

3)      MEMORIAL TRIBUTE TO HONORARY LIFE MEMBERS.  (1 Pg)  At the very least, read the underlined name of the member. 

4)      GRAND CHAPTER SESSION REMINDER NOTES.  (1 Pg)  This is to be read to your members at the stated meeting of your Chapter.

5)      GRAND CHAPTER SESSION TENTATIVE SCHEDULE.  (1 dbl-sided pg)  Read the Worthy Grand Matron and Patron’s message on the front at your Stated meeting.  Review the other contents and post for your members.

6)      GRAND CHAPTER CANDIDATES.  (1 Pg) This is a listing of those members who are candidates for the Elective Offices of Grand Chapter and those seeking re-election on the Elective Boards.  Read this at your Stated meeting.

7)      50-PLUS YEAR MEMBERS.  (1 ltr, 1 form) Remind your members about this special honoring.  SECRETARY – please sent the completed form to PGM Pamela Waack right away!

 

SUMMARIZE EACH OF THE FOLLOWING COMMUNICATIONS at your Stated Meeting:

8)      PROPOSED LEGISLATION.  (4 dbl-sided pgs)  All of your members need to know about this legislation.  Copies should be given to members planning to attend Grand Chapter.

9)      STEPS FOR OBTAINING SCHOLARSHIPS.  (1 Pg) Review and inform your members about these steps.

10)  TAKE DOWN SUPPER.  (1 Pg)  Notify your members who plan to work on taking down the Grand Chapter room following installation on Thursday.

11)  NEEDED – GUARDS/GUARDIANS/AND REGISTRATION VOLUNTEERS.  (1 Pg)  Please share this with your members planning to attend Grand Chapter.  Volunteers are greatly needed.

12)  SCHEDULE OF REHEARSALS AND PICTURES. (1 dbl-sided pg)  Inform your members planning to attend Grand Chapter of these schedules. 

13)  HOUSING OPTIONS. (1 dbl-sided pg)  Listed housing options in the Battle Creek area.

14)  MAP OF BATTLE CREEK – DESIGNATED PARKING AREAS.  (1 Pg)  This map shows parking availability.

15)  PARKING INFORMATION.  (1 Pg) Parking information for Grand Chapter.

16)  GOIN TO THE DOGS   (1 Pg)  Please make sure your contribution is counted this year.

 

READ AT LEAST THE FOLLOWING UNDERLINED TITLE at your Stated Meeting:

17)  WORTHY GRAND MATRON’S ITINERARY.  (1 dbl-sided pg)  Please remind the members you have this information.

18)  NEW FORM – RELEASE OF RECORDS.  (2 pgs and ltr)  Secretary, please copy this form for your Treasurer to complete as well.  Each of you need to complete and sign forms as soon as possible.  The Secretary should retain both original forms (Secretary’s and Treasurer’s) in the current minute book.

19)  SUGGESTIONS FOR SCHOOL OF INSTRUCTION.  (1 Pg)  Secretary, this page is offered to assist you during the checking of books at your School of Instruction.  Please add this to your workshop notebook for future reference.

20)  GUIDELINES FOR THE AUDIT COMMITTEE. (1 dbl-sided pg)  Secretary, this information should be given to your Audit Committee prior to the audit of Chapter books.

 

SECRETARY – Please read the following to your members:

 

ALL MEMBERS HAVE A VOTE.  According to our Law Page 24, Article 15. Members, Privileges Of “…To be entitled to vote, members should be registered on or before Wednesday noon on the second day of the Grand Chapter Session.”  Registration for ballot distribution CLOSES AT NOON on Wednesday.  Members must show a current (2015) dues receipt (card) to register.   All members should bring their Ritual and Law Book with them to Grand Chapter.

 

Election of Grand Officers and Boards will begin at the Wednesday afternoon session.

               

SICKNESS AND DISTRESS

-Shirley B. Johnson, widow of PGP Clarence H. Johnson, passed away on May 23. 

-PGM Phyllis Martz passed away July 8, 2014.  The address of her daughters is:  22 Maywood, Pleasant Ridge, MI  48069.

-PGM Shirley Alessi had knee surgery early summer and completed therapy.

-PGP Skip Peck was hospitalized in May and is now back in his Masonic Pathways Rm #243.

-PGM Carol Upston had shoulder surgery on May 29 and is well on the road to recovery.

-PGM Mary Plater had surgery early summer and is enjoying recovery now.

-Alice Issacson, mother of Grand Conductress Lori Strickland, has been in rehab following surgery early this summer.

PGM Shirley Alessi “I want to thank everyone who sent cards to me during my recent surgery.  I got so many cards from people I haven’t seen in years – what a great feeling.  It really picks you up to be remembered in such a thoughtful way.  Thanks again to all – Shirley Alessi, PGM”

PGP Skip Peck wishes to thank everyone who sent him cards and included him in their prayers during his hospitalization and recovery.

 

2013-2014 DIRECTORY UPDATES

Pages 11, 12, 14, 23, 68 GGCCM/PGP H. William Moerdyk has a new email: 

Page 21 PGM Elaine Bupp has a new telephone number: 

Page 21 PGM Carol Webber has a new telephone number: 

Page 29 Congratulations to Romeo Secretary her new name is Laura Morris;

Page 32 Fern Leaf No. 66 Secretary has new address:

Page 37 Ypsilanti No. 119 secretary Donelda Hughes has a new address and telephone number

Page 48 America No. 234 secretary Cheryl Ladd has a new email address: 

Page 58 Orion Fellowship No. 340 has moved to 5855 Oakwood Rd., Ortonville;

Page 60 Howell No. 372 Secretary Helen Pollick has a new email address: 

 

SECRETARY – PLEASE NOTE THE FOLLOWING!!!!!

OPEN INSTALLATION – VOTE

As stated in the Book of Instructions, page 109 – 1st paragraph, the Chapter must vote at a previous meeting to hold an Open Installation.

2015 DUES RECEIPTS (CARDS)

Secretary – the 2015 dues receipts (cards) have the General Grand Chapter seal as a watermark on the card – HOWEVER, you still need to use your Chapter seal on each card.

 

Members attending Grand Chapter must show their 2015 dues receipt (card) to register.  No other year will be accepted for registration.  Please make sure you issue the 2015 card to your members paying their dues prior to Grand Chapter.  Remember – You still need to place the Chapter Seal on the dues receipt (card) or it is not valid.  You should no longer enter the dues amount on the member's dues receipt (card).  For your records, you still need to record dues paid on the receipt stub and don't forget to record them on the member's ledger page.  Remember – each member attending Grand Chapter must show their 2015 dues card.  It is the only card that will be accepted.

 

ANNUAL RETURNS, 990’S, DUES RECEIPTS
By now you should have received the mailings including your Annual Return, 990, Chapter Liability Insurance, Secretary/Treasurer Bond, Handbook Information sheet, 2015 Dues Receipts and EMP brochures/envelopes.  Please read the instructions and deadlines included with that mailing.  If you are missing anything, please contact the Grand Chapter Office immediately.  PLEASE DO NOT SET THE MAILING ASIDE, DEADLINES MUST BE MET.  Also note:  Please do not go to the added expense of sending your reports to us via Priority, Overnight, etc.  To determine if a report met the deadline, we use the postmark on the envelope, not the date it is received in the office.

******IMPORTANT******

To avoid the $20 per day late fee on your 990 financial report – close your books following your September meeting.  Make sure your report is in the mail NOT LATER THAN OCTOBER 31!!!!

 

DUAL MEMBERS

If your Chapter has Dual Members, you must verify that they have paid their current dues in their primary Chapter before issuing a dues card from your Chapter.  You should physically see the dual member’s current primary Chapter dues card or contact the primary Chapter secretary for verification.  Pink dues cards for out-of-state Dual Members are no longer being issued.  All members should receive the same official dues card with the General Grand Chapter watermark.

We look forward to seeing you at Grand Chapter!   Mary A. Ivey, Grand Secretary

 

 

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

                                                                         

September 2014

 

Sisters and Brothers,

Our last message to you is written with mixed emotions, both happy and sad. Brother Fred and I enjoyed our year of service as you welcomed us into your chapters. We thank each and every member for a most eventful year, many precious memories and delightful visits that we will never forget. 

Sisters and Brothers, as I leave this office, I am concerned with the decline in the membership of our Order.  We have lost five chapters this year to consolidations and surrenders and have five more chapters who have requested consultants.  We have to decide “What is the future of the Order of Eastern Star in Michigan”.  How can each of us assist in increasing our membership?  May I suggest that more interest in our work, both ritualistic and service is a beginning.  Only by taking pride in our work, being involved in the Order and community can we show prospective members what and who we are.  Tell our story, the work we do and the friendships that we form.  Participate, be friendly and show everyone how much we gain from this Order.

One of our goals this year was to make changes that would encourage our members to learn the work and to do it correctly.  It is hoped that our Schools of Instruction have succeeded in this mission.  Our Grand Officers and Committee members have visited many chapters throughout the state and have been well received.  They were there to help and encourage friendship and interaction.  Our new Directory has been a huge success and we thank you for all your positive comments.  If these changes have been helpful, let us continue them, improving with additional ideas that will strengthen our Order.

We look forward to your company at the 2014 “Our World of Knowledge” Grand Chapter Session.  Many things are being planned for you and we hope that you will come and help us celebrate our year of service with “Joy, Harmony, and Knowledge”.

Our best wishes to the Ahl-VanNorwick Grand Family as they start another year of service.  Help them to be successful.

In Fraternal Friendship,                                                                             

Norma A. Wojack                                                                   Frederick D. Miller

Worthy Grand Matron                                                            Worthy Grand Patron

 

 

 

 

In Memoriam

PHYLLIS E. MARTZ

Past Grand Matron of Michigan

1976-1977

 

Member of Birmingham Chapter No. 220

 

Born June 25, 1928 – Detroit, Michigan

Passed Away July 8, 2014 – Hazel Park, Michigan

 

“Thou wilt show me the path of life: in thy presence is

Fullness of joy; at thy right hand there are pleasures

For evermore”

Psalm 16:11

 

 

In Tribute to the Life of

Phyllis E Martz

Past Grand Matron of Michigan

1976-1977

 

On June 25, 1928 at Women’s Hospital in Detroit, Michigan, David and Maude Masterton welcomed their first child, Phyllis Edith. The family grew with the addition of Phyllis’ sister Jean and brother David.

 

Phyllis began her education at Barbour School in Highland Park. When the family moved to Walnut Lake, she attended 2nd through 6th grades at Walnut Lake Schools. The family moved again to Birmingham, Michigan where Phyllis entered Barnum Junior High and graduated from Baldwin High School. Phyllis and her family attended First United Methodist Church in Birmingham where she was active in the youth group. At one of the youth gatherings Philip Martz introduced his brother Charles “Charlie” to Phyllis.

 

She had aspirations of being a secretary and entered Michigan State Normal School. From their initial introduction, Charlie was ever present in her life and on her 21st birthday they were united in marriage and forever more he became “my Charlie.” The following year on May 17, 1950 Phyllis was initiated into Birmingham Chapter No. 220 and began her Eastern Star life. Her father’s Masonic affiliation provided her this opportunity. Phyllis worked at Machus Bakery in Birmingham using creative pricing when she didn’t remember what the bake goods cost. Later she worked in the Statistics Department for Chrysler Corporation until she and her Charlie began their family with the birth of daughter Judy. Their second daughter, Kathy, was born a couple of years later to complete the family. In addition to her involvement with her family and church, Phyllis enjoyed employment again some later in the Linen Department of Jacobson’s.

 

In 1967 Worthy Grand Matron Bernice Hiller recommended Phyllis for a three-year appointment as Grand Representative of Virginia in Michigan. This was the beginning of a whirlwind Eastern Star life. On June 21, 1967 Charlie joined Birmingham Chapter where he and Phyllis participated in the activities of the Chapter and held various offices. Through the years she served as Worthy Matron with both her father David and her husband Charlie as her Worthy Patron. Their love of the Order was preceded only by that of their love of God and Family. Worthy Grand Matron Dolores Blackburn and Worthy Grand Patron Edward Germain appointed Phyllis to serve as Chairman of their Grang Chapter Key Committee. It was a busy Committee all year long with service projects for Chapters to earn each Star Point color and complete their Gold or Silver Star to top the “Tree of Faith.” Worthy Grand Matron Florence Adair and Worthy Grand Patron Cleland Russell saw the strong faith and commitment Phyllis had for her God and appointed her their Grand Chaplain. Two years later she was elected to the office of Associate Grand Conductress to begin her advancement through the Grand Line to the office of Worthy Grand Matron in 1976-1977. Donald Barns was elected Worthy Grand Patron to serve with Phyllis. Their Grand Family “Spread the Light of our Star with Active Service” the entire year culminating at their “Joy in Living” Session of Grand Chapter. She loved butterflies and her flower garden. Both butterflies and flowers were very prominent at the “Joy in Living” Session of Grand Chapter.

 

During her Eastern Star service Phyllis and Charlie traveled extensively throughout the State and to other jurisdictions. They found pleasure in travels to other parts of the world as well and when the Most Worthy Grand Matron Florence Adair and Most Worthy Grand Patron Lenart Johnson selected their General Grand Chapter Family there was none other to fill the station of Worthy Grand Chaplain than Michigan’s Phyllis Martz. This was a busy three years of travel. In their time together Phyllis and Charlie traveled to Germany, Africa, England, Scotland, Wales, Ireland, Aruba, Hawaii, the Bahamas, many Canadian Provinces and many States throughout the United States.

 

Phyllis was never far from her First United Methodist Church and was exceptionally active. She served as Sunday School Teacher, sang in the choir and was a member of the Senior Women’s Club and the United Methodist Women among other involvement. She had the distinction of being the first female church Facilitator and the first female Administrative Board leader. She served oer 30 years as church historian. She was appointed to several state positions for the United Methodist Church. One of her school teachers had suggested that instead of pursuing a secretarial career she would be better as a speaker because she liked to talk. Phyllis became a speaker and an exceptional leader in everything she did. Her love of Robert’s Rules of Order led her to training and membership in the National Association of Parliamentarians. She served many years on the Grand Chapter Jurisprudence Committee, many of them as Chairman and was ultimately given the title of Honorary Jurisprudence Member. She was President of Oakland County in 1965 and led their MACON group and other explaining parliamentary procedure and Eastern Star law.

 

Phyllis Martz was spirit filled and walked with wisdom, a woman of faith, courage and conviction. She was a model of honesty and integrity. A woman who did not back down and got her way, in only a good way. She enjoyed chocolate chip cookies, hot dogs, conversing with neighbors while working in the garden and cross-stitch.

 

In true butterfly fashion, in the dawn of July 8, 2014, the soul of Sister Phyllis E Martz fluttered from earth to her heavenly home into the arms of her Creator and God. There she was met by her Charlie, her mother, father and Eastern Star Sisters and Brothers gone before.

 

Left to mourn her passing is daughters Judy Rairden and Kathy (Mark) Ladouceur. Grandchildren Kimberly Warren, Michelle and Travis Ladouceur and Great Grandchildren Daniel, Anthony and Dickie. Her sister Jean FitzPatrick and brother David (Barbara) Masterton.

 

A celebration of her life was held on July 16, 2014 at the First United Methodist Church of Birmingham with the Rev. Suzanne Walls officiating. Phyllis’ ashes were placed in the Memorial Garden of First United Methodist Church.

 

“Let your light so shine before men, that they may see your good works and glorify your Father which is in heaven.”

Matthew 5:16

Submitted with fraternal love,

Mary A. Ivey, Grand Secretary

 

 

 

 

 

REMINDER NOTES

FOR THE GRAND CHAPTER SESSION

 

NOTE:  Please convey this information to those members of your chapter who would be affected.

 

1.   TO THE MEMBERS:  Remember that according to our Law, EVERY MEMBER in good standing is eligible to vote at Grand Chapter, if registered before 12 o’clock noon on Wednesday, October 15, 2014.  PRE-REGISTERED MEMBERS are still required to show their current (2015) dues receipt to receive their Ballots, Badge and registration material.  Registration will begin at 12:00 noon on Sunday in the McCamly Plaza Hotel – Custer Room. 

 

2.  ELECTION:  Remember the Election of Grand Officers and Elected Board Members is the first order of business Wednesday Afternoon.

 

3.   TO THE WORTHY MATRONS:  DO NOT WEAR YOUR NEW FORMAL until the Grand Chapter opening on Tuesday.

 

4.  TO THE ASSOCIATE MATRONS:  Your new formal for the 2014-2015 year is NOT TO BE WORN UNTIL THURSDAY AFTERNOON, for the Installation Ceremony.

 

5.   PAST GRAND MATRONS AND PAST GRAND PATRONS, GRAND REPRESENTATIVES AND HONORARY LIFE MEMBERS OF GRAND CHAPTER:  Be sure to register at the table listing your PRIMARY Chapter number.  Your names are listed on those records and this is where you will be issued your ballots, badge, and the Advance Proceedings.  You also need to check in at the Courtesy Committee Table.  Registration will begin at 12:00 noon on Sunday in the McCamly Plaza Hotel – Custer Room. 

 

6.   GRAND FAMILY MEMBERS AND ELECTED BOARDS:  Be sure to register at the table marked with your PRIMARY Chapter number.  This is where you will receive your ballot, badge and the Advance Proceedings.  Be sure to pick up your Social Events tickets (banquet, etc.) at the Ticket Table in the Custer Room.  Registration will begin at 12:00 noon on Sunday in the McCamly Plaza Hotel – Custer Room.    

 

7.   ASSOCIATE MATRONS AND ASSOCIATE PATRONS:  Remember there will be a meeting in the Grand Chapter Room West which you are expected to attend immediately following the Memorial on Wednesday night.  You will meet the new Grand Family at this time.  There will be a rehearsal for the Installation formation following this meeting.

 

8.   FAMILY AND FRIENDS MAY ATTEND OUR MEMORIAL SESSION ON WEDNESDAY EVENING, with no admittance fee.  TO OUR MEMBERS:  If you do not pay the registration fee, you will not be counted as being in attendance and will lose your consecutive attendance record!

 

9.         HEADQUARTER HOTEL CONFIRMATIONS.  The McCamly Plaza Hotel is not sending confirmations.  If you are staying at the Headquarter Hotel and desire to know your confirmation number, please call the hotel (888) 622-2659 or Barbara Rocque (906) 477-6840.

 

10.       LEGISLATION DEBATE:  Prepare your comments before speaking.  By writing your comments on paper this will allow you to make the best use of the two-minute debate time limit.

 

11.  PARKING REMAINS THE SAME AS LAST YEAR!!!!  Limited parking in the ramp, also parking available across the street, hotel valet parking and in the lot south of the train station.   

September 2014

 

 

 

 

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

September 2014

 

TO THE OFFICERS AND MEMBERS OF THE SUBORDINATE CHAPTERS OF MICHIGAN

 

Dear Sisters and Brothers:

 

The letters of endorsement from chapters, have been received for the following Sisters and Brothers for the Elective Offices and Boards of our Grand Chapter.

FOR THE OFFICE OF GRAND SECRETARY

Mary A. Ivey                                                                                                                      

Tekonsha-Rebecca Chapter #324, Tekonsha

 

FOR THE OFFICE OF GRAND TREASURER

Hope E. Smith                                                                                                                    

Brookfield Chapter #352/Kalamo Chapter #399

 

FOR THE OFFICE OF ASSOCIATE GRAND CONDUCTRESS

Janice Fowler                                                                                                                      

Wenona Chapter #162/Samaria Chapter #391

 

FOR THE OFFICE OF GRAND SENTINEL

Robert “Bob” Otte, Jr. - Victoria Chapter #290

Thomas “Tom” R. Huis - Hastings Chapter #7

 

BENEVOLENCE BOARD

David O. Bradley (succeeding himself for a second 4-year term)                                                                 

Bedford Chapter #471/Alma Chapter #43

 

EDUCATIONAL BOARD

H. William Moerdyk (succeeding himself for a second 3-year term)                                  

Loyalty Chapter #497

 

Fraternally submitted,

Mary A. Ivey, Grand Secretary

 

 

A TRIBUTE TO HONORARY LIFE MEMBERS

OF THE GRAND CHAPTER OF MICHIGAN

September 2014

 

“With bitter weeping and passionate lament

make your mourning worthy of him.

Mourn for a few days as propriety demands,

And then take comfort for your grief.”

Ecclesiasticus 38:17 (The Apocrypha)

 

 

THE FOLLOWING HONORARY LIFE MEMBERS OF GRAND CHAPTER HAVE PASSED AWAY SINCE OUR LAST REPORT TO GRAND CHAPTER

 

 

EMMALINE DROBENA (Benzie Area No. 405) Emmaline was born on November 17, 1926 and passed away on January 14, 2014.  She joined Woodbine Chapter No. 405 on May 23, 1961 on the Masonic affiliation of her husband Orival.  In 1979 her Chapter consolidated with Crystal Hope No. 444 and became known as Crystal-Hope No. 405 which consolidated with Honor No. 512 in 1988 and became known as Benzie Area No. 405.   Em, as she was affectionately known, was active in her Chapter, holding offices every year from the start.  Those offices included Secretary for over 17 years, Treasurer, Chaplain, Esther and Warder.  In addition she advanced through the line offices leading to the office of Worthy Matron at least four times.  Em could be depended on to serve on Chapter Committees every year.  Worthy Grand Matron Florence Adair recommended her as Grand Representative of Tennessee.  She was also a member of the Michigander Club and served on several committees for the Club.  Her Manistee District Association was the recipient of her time and energy serving as their Chaplain Associate Marshal, Sunshine, Historian, Publicist and Parliamentarian.  On July 18, 1996 Benzie Area Chapter honored Emmaline with her Life Membership in recognition of her long and distinguished service to the Order.  That October at the “Humanitarian” Session of Grand Chapter, Worthy Grand Matron Lyene Lenartowicz and Worthy Grand Patron Fred Neiman presented Em with an Honorary Life Membership in Grand Chapter.  She and her husband Orival were blest with four daughters, Yvonne, Joanne, Shirley and Connie.   After Orival passed away Em married James Drobena on in 1975 and they enjoyed 38 years together.  In addition to Eastern Star she was very active in the life of her family, her church and her community.  She will be missed by all who knew her.

 

“For grief may lead to death,

and a sorrowful heart saps the strength.” 

Ecclesiasticus 38:17 and 18 (The Apocrypha)

 

Mary A. Ivey

Grand Secretary

 

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

September, 2014

 

Sisters and Brothers,

 

This is to remind you that Wednesday evening at Grand Chapter this October we will be honoring members who have 50 or more years of membership in the Order of the Eastern Star. 

This includes membership in Michigan and any other jurisdiction.  The years do not need to be consecutive however there must have been at least 50 years of membership.

 

If you have 50 or more years of membership in Eastern Star and are planning to attend Grand Chapter in Battle Creek please let your Chapter Secretary know. 

 

Chapter Secretary, please complete the form accompanying this letter listing those Chapter members planning to attend Grand Chapter who have 50 or more years of membership.  The form needs to be completed and returned to PGM Pamela Waack, 27910 West 10-Mile Road, Farmington Hills, MI  48336-2204 immediately.

 

We look forward to this special time and thank you for your help to make it happen.

 

In Fraternal Friendship,

Norma A. Wojack                                          

Worthy Grand Matron                                                                 

 

 

 

OCTOBER 2014

 

PROPOSED LEGISLATION

 

 

LAW BOOK

(Constitution and Laws of the Grand Chapter)

and

(Laws for the Government of Subordinate Chapters)

 

AND

 

BOOK OF INSTRUCTIONS

(Section 5 – O.E.S. Law Book)

 

 

 

 

PROPOSED LEGISLATION TO BE CONSIDERED FOR THE 2014 GRAND CHAPTER SESSION

 

AMENDMENT TO THE CONSTITUTION AND LAWS

OF THE GRAND CHAPTER

ORDER OF THE EASTERN STAR OF MICHIGAN

 

ITEM NO. 1

 

Division Number 2

CONSTITUTION OF THE GRAND CHAPTER ORDER OF THE EASTERN STAR OF MICHIGAN

 

Article 6.  REVENUES AND FINANCES

Section 1, Paragraph (A), page 19

 

DELETE Paragraph (A)

 

REPLACE with the following:

 

Section 1, Paragraph (A), page 19

 

(A) A fee of six dollars and fifty cents ($6.50) from every Subordinate Chapter for each member, each dual member, and each life member enrolled as of October 31 following its annual meeting.  DUES, following a written request to the Chapter by those needing financial assistance (or their representatives), may be remitted for charitable purposes.  At the discretion of the Secretary, a phone call may take the place of a written request.  Chapter options for the collection of FEES (no exemptions) are as follows:

1.  The Chapter may (by vote of the Chapter) pay the Fees for its members

2.  The Chapter may (by vote of the Chapter) collect the Fees from its members

3.  The Chapter may (by vote of the Chapter) remove from membership in the Chapter the

     name/names of Life Members for non-payment of Fees.  A Dues Card would not be issued.

Collect Liability Insurance Premiums from each Chapter for each resident member and each resident dual member.  Collect one dollar ($1.00) General Grand Chapter Per Capita Tax for each member, each dual member, and each life member enrolled as of October 31, following its annual meeting.  Said dues shall be paid on or before the first day of January following said annual meeting.  (1935-53-68-73-75-77-85-87-92-95-2001-02-03-11-13-14)

 

Division Number 3

LAWS FOR THE GOVERNMENT OF SUBORDINATE CHAPTERS OF MICHIGAN

 

Section 51 – LIFE MEMBERSHIP, Paragraph 2, page 76

 

ADD the following:  FEES shall be collected, according to the option chosen by the Chapter, in Section 1, Paragraph (A), page 19  (1935-71-2011-14)

 

Section 51a – LIFE MEMBERS OF DEFUNCT CHAPTERS, Sentence 3

 

ADD the following:  PER CAPITA AND FEES SHALL BE COLLECTED ACCORDING TO Section 1, Paragraph (A), page 19  (1995-2014)

 

RATIONALE:  The individual Chapter needs options for how FEES are collected.

 

Submitted by Martha Washington Chapter No. 113

Elizabeth Hussey, Worthy Matron

William Kehrer, Worthy Patron

Clara M. Brown, Secretary

 

And Submitted by Kindness Chapter No. 523

Florence Silvernail, Worthy Matron                                          S. R. Kosman-Doran

William Kennedy, Worthy Patron                                                   Helen C. Gascon

Dottie Kennedy, Secretary                                                                 Dorothy Martin

 

 

 

ITEM NO. 2

 

Division Number 7

CONSTITUTION OF THE GRAND CHAPTER ORDER OF THE EASTERN STAR OF MICHIGAN.

 

Article 6.  Revenues and Finances

 

Section 1.  Paragraph (A), page 19

 

DELETE Paragraph (A) and REPLACE with the following:

 

Section 1, Paragraph (A), page 19

 

(A) A fee of six dollars and fifty cents ($6.50) from every Subordinate Chapter for each member and each dual member enrolled as of October 31 following its annual meeting, except members or dual members whose dues and/or fees, following a written request to the Chapter by those needing financial assistance (or their representatives), have been remitted for charitable purposes.  Options the Chapter has for the collection of this Fee is as follows:

1.  The Chapter may (by vote of the Chapter) pay the Fees for its members and dual members

or

2.  The Chapter may (by vote of the Chapter) collect the Fees from its members and dual members.

3.  The Life Members are not responsible for this ($6.50) Fee. 

Collect Liability Insurance Premiums from each Chapter for each resident member and each resident dual member.  Collect one dollar ($1.00) General Grand Chapter Per Capita Tax for each member, each dual member, and each life member enrolled as of October 31, following its annual meeting.  Said dues shall be paid on or before the first day of January following said annual meeting.  (1935-53-68-73-75-77-85-87-92-95-2001-02-03-11-13-14)

Division Number 7

CONSTITUTION OF THE GRAND CHAPTER ORDER OF THE EASTERN STAR OF MICHIGAN

 

Section 51 – LIFE MEMBERSHIP, Paragraph 2, page 76, Sentence 1

 

Thereafter such Life Members shall not be liable for annual dues and will not be required to pay per capita and fees.

 

Section 51a – LIFE MEMBERS OF DEFUNCT CHAPTERS, Sentence 3

 

ADD the following:  Per Capita and Fees shall be collected according to Section 1, Paragraph (A), page 19  (1995-2014)

 

RATIONALE:  Even though times have changed we have promised our Life Members that they would not need to pay dues any more.  Today we have several new financial obligations and should not require our Life Members to bear the burden of additional financial expenses.  Most of them could pay a dollar or two but in our economy many would find that they could not add the ($6.50) to their budget.  Those Life Members who can pay this amount will send the money at dues time, but those who cannot pay and Chapters who are struggling to maintain their Chapter should not have to bear this additional burden.

 

Submitted by Corinthian Chapter No. 123

Ruth Ann Nurrie, Worthy Matron

Larry D. Hoekstra, Worthy Patron

Nancy J. Wiers, Secretary

 

 

ITEM NO. 3

 

Division Number 2

CONSTITUTION OF THE GRAND CHAPTER ORDER OF THE EASTERN STAR OF MICHIGAN

 

ARTICLE 33.  CHAPTERS REQUIREMENTS FOR SURRENDERING A CHARTER, page 41

 

First Paragraph, Second Line.  DELETE all the words following “the Worthy Matron” and add a period.

 

ADD:  The Worthy Grand Matron will notify the Chairman of the Grand Chapter Consultants that the Chapter is considering the surrender of its charter.  The Chairman will then proceed following the steps outlined in Section 61 – STEPS FOR CHAPTERS CONSIDERING CONSOLIDATION. (Page 83)

 

The paragraph would then read:  If and when a subordinate Chapter deems it feasible to surrender its charter, the Worthy Matron or the Secretary of the Chapter shall immediately notify the Worthy Grand Matron. The Worthy Grand Matron will notify the Chairman of the Grand Chapter Consultants that the Chapter is considering the surrender of its charter.  The Chairman will then proceed following the steps outlined in Section 61 – STEPS FOR CHAPTERS CONSIDERING CONSOLIDATION. (Page 83) (1971-93-2014)

 

RATIONALE: In as much as we already have a process whereby a Chapter may request a visit by a Grand Chapter Consultant who can explain the options available to a Chapter, the above change should be made.

 

Submitted by Bay Chapter No. 219

Sandra J. Leffler, Worthy Matron

John R. Hegenauer, Worthy Patron

Margaret Belknap, Secretary

 

 

 

ITEM NO. 4

 

Division Number 3

LAWS FOR THE GOVERNMENT OF SUBORDNATE CHAPTERS OF MICHIGAN

 

Section 61 – STEPS FOR THE CHAPTERS CONSIDERING CONSOLIDATION, page 83

 

STEPS FOR CHAPTERS RECEIVING REQUEST FOR CONSOLIDATION, page 85

 

DELETE Number 9

 

REPLACE with the following:

 

9.  The Secretaries of the Chapters shall have the Secretary’s and Treasurer’s Cash books audited, ruled and signed by the Audit Committee of the Chapter.  The audited books and the Minute Books of both Chapters, the most recent Bank Statements and other financial documents (including the Consolidation 990 report) and a copy of the updated membership rolls are to be delivered by either UPS or FedEx or mailed to the Worthy Grand Matron at least 10 days prior to the Consolidation.  NO BUSINESS SHALL BE TRANSACTED FOLLOWING THE CLOSING OF THESE BOOKS UNTIL AFTER THE CONSOLIDATION CEREMONY.  (1995-2006-13-14)

 

RATIONALE:

1.   Some books are bound and photocopying distorts and blurs the copy.

2.   The Worthy Grand Matron wants to ensure that all the books are entirely complete since they

      were audited at the last School and includes minutes of the informal and formal meetings.

3.   There are times when the Worthy Grand Matron is away from home several days and she needs

      more time to completely examine the books.

 

Submitted by Bay Chapter No. 219

Sandra J. Leffler, Worthy Matron

John R. Hegenauer, Worthy Patron

Margaret Belknap, Secretary

 

 

 

ITEM NO. 5

BOOK OF INSTRUCTIONS

 

SECTION V – LAWS FOR THE GOVERNMENT OF SUBORDINATE CHAPTERS OF MICHIGAN

 

SECTION VII – FLAG CEREMONY, pages 24 and 25

 

DELETE the Retiring instructions and REPLACE with the following:

 

Retiring

 

   NOTE:  The members remain standing after the Worthy Matron declares the Chapter closed.

 

   The Worthy Matron invites the Worthy Patron to retire the Flags.

 

   NOTE:  National Flags (Canadian, Star of David, etc.) present are retired through the South inside marching line, after instruction from the Worthy Patron and placed in their standards in the West.  (2014)

 

   Worthy Patron:  “Sister/Brother Flag Bearer(s), you will retire the Christian, Order of the Eastern Star and Michigan Flags.”  (2014)

 

   If the Christian, Order of the Eastern Star and Michigan Flags are retired they will be carried down the South inside marching line and placed in their standards in the same order they were presented.  If these Flags are not moved in a Chapter retirement ceremony the Worthy Patron will instruct the American Flag bearer to retire the American Flag.  (2014)

 

   NOTE:  The American Flag will be the last Flag to be retired in a Chapter.  (2014)

 

   Worthy Patron:  “Sister/Brother Marshal (or American Flag Bearer), you will retire the American Flag.”

 

   The Worthy Patron steps behind the Worthy Matron and to her right and the Associate Patron goes to a position by the standard in the West to receive the Flag.  If the Marshal carries the Flag, she/he advances to the Honor Line, crosses the room to the North inside marching line, then East to receive the Flag from the Worthy Patron.  If the Flag Bearer is seated in the West, she/he goes to the North outside marching line, East to the Honor Line, crosses the Honor Line to the North inside marching line, then to the East to receive the Flag.  (1981-82-90-94-2014)

 

   The Worthy Patron and Flag Bearer salute the Flag.  The Flag is saluted by all present as it is LIFTED FROM ITS STANDARD.  The Flag Bearer retires the Flag down the North inside marching line to the West, hands it to the Associate Patron.  The Associate Patron and Flag Bearer salute the Flag after it is in its standard and all present drop their salute at the same time.  The Flag Bearer returns to her/his station.  (2014)

 

   The Worthy Matron seats the Chapter after all Flags are in their standard.  GAVEL *.  (1990-94)

 

RATIONALE:  In all military and government Flag retirement ceremonies the American Flag is at all times retired last after all others are retired.  The American Flag is the first to be hoisted on its Flagstaff and the last to be lowered.  This is a sign of respect for the Flag of our country as it should always be the first and last reminders of our freedom and those who have fought and died to keep that freedom.

 

The American Legion in its statement of the Flag Code Title 4 Chapter 1 Section 7 as adopted by the National Flag Conference, Washington, D.C. and revised and adopted as P.L.80, 106th Congress, First Session October 25, 1999, states that when Flags of States, cities, or localities, or pennants of societies are displayed from adjacent staffs, the Flag of the United States should be presented first and retired last.  No such Flag or pennant may be placed above the Flag of the United States or to the United States Flag’s right.

 

Submitted by Mulliken Chapter No. 161.

Priscilla Law, Acting Worthy Matron

John Disch, Worthy Patron

Helen Milbourne, Secretary

John S. Erbes

 

 

ITEM NO. 6

BOOK OF INSTRUCTIONS

 

SECTION V – LAWS FOR THE GOVERNMENT OF SUBORDINATE CHAPTERS OF MICHIGAN

 

SECTION XI, INSTALLATION, Order of Installation (Ritual, Pages 93-126), Number 8, D, paragraph 2, sentence 1, page 111

 

DELETE sentence 1 and REPLACE with:

 

All officers, including Brothers, are presented at the Altar on the right arm of the Marshal in the same manner.  (2014)

 

Remainder of paragraph remains unchanged.

 

Number 8, D, paragraph 2, would then read:

All officers, including Brothers, are presented at the Altar on the right arm of the Marshal in the same manner.  If officers are presented collectively, they follow the Marshal in single file.  The Marshal approaches all officers following the Path of Honor and they stand as she enters it.  After presenting an officer(or officers), the Marshal steps back a pace while the I.O. gives the charge; steps forward when directed to invest with the badges of office; secures the badge (or badges); and adjusts it (or them) as the I.O. explains.  (1995-2014)

 

SECTION XI, INSTALLATION, Order of Installation (Ritual, Pages 93-126), Number 8, F, paragraph 1, sentence 1, page 112

 

DELETE sentence 1 and REPLACE with:

 

The remaining officers, including Brothers, are escorted away from the Altar on the Marshal’s right arm between the stations of Martha and Electa.  (2014)

 

Remainder of paragraph remains unchanged.

 

Number 8, F, paragraph 1, would then read:

F.  The remaining officers, including Brothers, are escorted away from the Altar on the Marshal’s right arm between the stations of Martha and Electa.  The Marshal leads the Conductresses to their Stations, the Conductress assuming hers first, continues a little East of Electa’s station, nods to the Conductress and then the Associate Conductress who are seated at the same time.  (See Ritual #23, Page 190.)  (1995-2014)

 

RATIONALE:  To further clarify instructions for conducting officers during the Ceremony of Installation.

 

Submitted by Luce Chapter No. 364

Rose Sheppard, Worthy Matron

Jack Cischke, Worthy Patron

Frances Carlson, Secretary

 

 

 

                                                                               RESOLUTION

 

Whereas: at the 2005 Grand Chapter Session a Resolution was passed to set aside the Law regarding the procedure to be followed by Chapters seeking Consolidation so as to allow the incoming Grand Chapter Consultants time to try a new procedure and to write the necessary changes to our Law should such changes be effective.

 

Whereas: the only business accomplished at the “Formal” meeting ( section 5 on page 84 &85 of the Law Book ) is basically to set up committees for the night of Consolidation and to name committees for disposing of properties and paraphernalia and possible changes to the By-Laws of the receiving Chapter following the Ceremony;

 

Therefore: The Chapter Consultants Committee and the Worthy Grand Matron and the Associate Grand Matron propose the following Resolution:

 

Be it resolved, that beginning in October of 2014 and for one year following, that part 5 on pages 84 & 85 of the Law Book, STEPS FOR CHAPTERS RECEIVING REQUESTS FOR CONSOLIDATION, be set aside to allow the new Chapter Consultants Committee time to implement a change in the “Informal” meeting procedures to include the naming of these committees and to select a possible date for the Consolidation Ceremony. This would also give the committee time to write up the necessary changes to the Law should the new procedure prove to be more timely and successful.

 

H. William Moerdyk PGP & GGCCM Chapter Consultants Committee, Chairman
M. Frances Carlson PGM

Joyce Hegenauer PGM

William Kennedy PGP

Norma Wojack WGM

Patricia Ahl AGM

 

 

CHAPTER STEPS FOR OBTAINING SCHOLARSHIPS

 

Each Chapter is allowed to sponsor three (3) applicants per year for the Educational Scholarships.  An applicant may renew his Educational Scholarship once.  There is no limit on the ESTARL/Adair 

Scholarships.

 

The Robinson and Coy Scholarships do not count towards the limit of three applications per Chapter. The Robinson is available to upperclassmen the Coy is available to upperclassmen and those in graduate school 

 

If a Chapter has more than three educational applicants, they may ask another Chapter to sponsor them.

 

This information is based upon the legal requirements of the Grand Chapter, Order of the Eastern Star of Michigan, which places the granting of all scholarships under the supervision of the EDUCATIONAL BOARD OF THE GRAND CHAPTER, under the sections covered on pages 103-106 of the Law book.

 

  1. At a regular stated meeting any member may request in writing sponsorship of a scholarship for an individual.
    1. The vote to sponsor the individual must be done at a regular stated meeting
    2. The secretary will request a scholarship application from the Educational Board Secretary under the SEAL OF THE CHAPTER using form 47.

 

  1. The application and instructions are received.
    1. Applicant receives scholarship from and is to return ALL NECESSARY MATERIALS to the Chapter Secretary by the MARCH REGULAR STATED MEETING.
    2. The Investigation Form is given to the committee.  The committee will interview the applicant, complete the form, and return it to the secretary.  NOTE: If the committee is unable to call upon the student, personal contact with the family is sufficient.

 

  1. The chapter secretary will forward the application and investigating form to the Educational Board Secretary by APRIL 1st.
    1. The Chapter Secretary is responsible that all materials, signatures, Chapter Seal, etc. are included.
    2. A letter explaining why items are missing should be included with a date items will be received.

 

  1. All applications that have missing information (sections not completed or forms not attached), will be classified as pending upon review of the Educational Board.  An incomplete section must have an accompanying letter, note, etc., explaining the incompletion or lack of documentation and when such information will be provided.  All incomplete information must be submitted by May 31.

 

SPECIAL NOTE:  Any questions regarding the scholarships should be directed to the Educational Board Secretary.

 

 

 

 

 

August 11, 2014

 

Dear Sisters and Brothers,

 

We have had our last “convention” meeting where we have finalized most of the arrangements for our Grand Chapter session this year.  One issue I would like to address is the “supper” which will be provided for the workers who participate in the Thursday night take down and storing of the Grand Chapter properties.  In the past, there has been confusion on who is to attend this meal.  Therefore, I offer you the following instructions:

 

          ‘If you are one of the workers on Thursday afternoon/evening who help in the take down of the Grand Chapter properties, you need to come to the Sessions table and sign in so that you can get a “meal ticket” which will allow you to join in on the pizza that will be provided by Grand Chapter.  If you do not have a meal ticket, you will not be included in this meal.’

 

If you have any questions regarding the meal, please feel free to come and ask me.

                                                          Fraternally,

                                                          Carol Orsborn, Session Chairman

 

 

AN INVITATION TO SERVE AS A GRAND GUARD OR GUARDIAN

At the

“OUR WORLD OF KNOWLEDGE” SESSION

OF THE GRAND CHAPTER

ORDER OF THE EASTERN STAR OF MICHIGAN

OCTOBER 14-15-16, 2014

 

Dear Sisters and Brothers:

 

It gives us great pleasure to invite all Sisters and Brothers to serve as Grand Guards and Grand Guardians at our upcoming Grand Chapter Session.  To help with this very important job, it is not necessary that you are an Officer in your Chapter

 

All Brothers are asked to wear tuxedos or dark suits, and all Sisters are asked to wear a color formal of their choosing. 

 

IMPORTANT:  Please complete the forms below and return them to Brother Raymond Abbey Grand Sentinel, as soon as possible.  Extra copies of this form may be made.

 

All who are serving as Grand Guards and Grand Guardians are asked to meet with our Grand Sentinel, Raymond Abbey, on Tuesday, October 14, 2014 at 10:00 a.m. in the East at the Kellogg Arena.

 

 

In Fraternal Friendship,

Norma A. Wojack                                                                   Frederick D. Miller

Worthy Grand Matron                                                           Worthy Grand Patron                                                

 

 

Send to:  Raymond “Ray” Abbey, 707 Garwood Drive, Mt. Pleasant, MI  48858 

(      ) I will serve as a Grand Guard                             (      ) I will serve as a Grand Guardian

 

Name _________________________________________________________________________

 

Address _______________________________________________________________________

 

Chapter Name and Number _______________________________________________________

 

 

 

Send to:  Raymond “Ray” Abbey, 707 Garwood Drive, Mt. Pleasant, MI  48858

 

(      ) I will serve as a Grand Guard                             (      ) I will serve as a Grand Guardian

 

Name __________________________________________________________________________

 

Address ________________________________________________________________________

 

Chapter Name and Number ________________________________________________________

 

 

2014 SCHEDULE OF REHEARSALS

(Subject to Change)

 

***REVISED***

 

 

 

SUNDAY, OCTOBER 12, 2014 – KELLOGG ARENA

 

      12:00 p.m.             ESCORTING GRAND PAGES, GRAND CONDUCTRESS, ASSOCIATE GRAND

                                    CONDUCTRESS, GRAND CHAPLAIN, GRAND MARSHAL AND GRAND

                                    ORGANIST

 

 

MONDAY, OCTOBER 13, 2014 – KELLOGG ARENA

 

      8:00 a.m.   GRAND OFFICERS, GRAND COMMITTEE AND PERSONAL GRAND PAGES

 

      9:30 a.m.   PERSONAL GRAND PAGES, PROVING PAGES, GRAND GUARDS AND GUARDIANS

                        (who wish to participate)

 

      11:00 a.m. FLAG ESCORTS

 

      12:00 p.m. MEMORIAL PRACTICE  (All Grand Officers)

 

      1:30 p.m.   GRAND OFFICERS PRACTICE  (WGM’s Suite)

 

 

PARKING INFORMATION

AT

2014 GRAND CHAPTER

BATTLE CREEK

 

HAMBLIN RAMP – (next to the Kellogg Arena)

“25” spaces available at $25.00 for the week.

(passes available at the entrance to the ramp)

(parking with the $25 pass is valid on only floors 2 through 5 of the ramp)

 

Standard Parking Rates in the Hamblin Ramp –

                                                                                Minutes                                 Rate

1st Hour                                                                  0-60                                        Free

2nd Hour                                                                 61-120                                   $2.00

3rd Hour                                                                 121-180                                 $3.50

4th Hour                                                                 181-240                                 $4.25

5th Hour                                                                 241-300                                 $5.00

6th Hour                                                                 301-360                                 $5.50

7th Hour                                                                 361-420                                 $5.75

8th +                                                                        Daily Max                             $6.00

Spaces available – first come, first serve - busiest times between 7:00am and 5:00pm Monday – Thursday.

 

FULL BLAST (EAST & WEST LOTS)  –  (East lot - across the street from the McCamly Plaza Hotel.  West lot - across the street from the Hamblin Ramp.)

Spaces available at $25.00 for the week.

(passes available at the entrance to the Hamblin St. ramp)

 

JACKSON STREET PARKING RAMP – (North of Arena)

Spaces available at $25.00 for the week.

(passes available at the entrance to the Hamblin St. ramp)

 

MC CAMLY PLAZA HOTEL VALET

Spaces available at $8.00 per day (with and in out privileges).

(Valet parking available at the entrance to McCamly Plaza Hotel.)

 

FREE PARKING - LIMITED SHUTTLE SERVICE(Additional lot near the train station, a couple of blocks south of the hotel and arena.)

Limited shuttle service between the McCamly Hotel and this parking lot.

(Check at the Hotel Bell Station, near the hotel registration desk.)

 

 

 

Worthy Grand Matron’s Itinerary

September 2014

 

03     Nankin#238 and Belleville #73 honoring Denis Scott, Grand Representative of British Columbia &

         Yukon and Shirley Adam, Grand Representative of Florida.  Wayne Masonic Temple,

         37137 Palmer, Westland 48185.  Registration 5:30pm.  Dinner 6:30pm.  Honoring & Entertainment. 

         Reservations by 8/27 $14.00 to Barbara Buchanan. Nankin Celebrating 115th Birthday &

         Belleville 124th Birthday.  Attire: Sunday Best!

 

04     GOEX and Reception honoring: Margie Joslyn, Grand Representative of Georgia in Michigan.

          Bedford Masonic Center, 21945 Bedford Rd., Bedford.  Registration  4:00pm.  Dinner 5:30pm. 

         GOEX at 7:00pm.  Reservation with remittance of $15.00 to Ilene Woodman,

         Payable to Bedford Chapter #471.  Deadline 8/28/14.  Attire:  Formal.

06     Michigan Job’s Daughters honoring Linda Koshowski, PHQ Grand Guardian & Freeman Greer,

         Associate Grand Guardian.  Grand Blanc Masonic Center, 522 E Grand Blanc Rd., Grand Blanc. 

         Exemplification 4:00pm.  Reception Dinner 6:30pm.  $18.00 payable to JDI #20 Genesee. 

         Send to Sandy Rossin, Due by 8/29/14. 

07     Fantastically Fun Filled Fall Festival:  Noon – 4pm.  International Society, 4925 E Grand River Ave.,

         Howell   48843. $5.00 per person.  Demolay, Jobs, Rainbow & OES.

12     Calhoun County Association.  Tekonsha Baptist Church, 914 N Main St., Tekonsha. 

         Registration 11:00am.  Lunch 12n.  Meeting  1:00pm.  Potluck lunch.  Reservations to Greta Erbes

         by September 1st for count only. Attire: Formal

 

13     Macomb County Association.  Richmond Chapter, 65 ½ Walnut St., Mt. Clemens  48043. 

         Registration 2:00pm.  Meeting 3:00pm.  Dinner 5:00pm.  Send $12.00 payable to Richmond #12,

         Linda Farkas, No later than 9/6/14  Attire: Formal

 

17     Reception honoring Dee Beaumont, Yesterday’s Memories Committee and Mary Lawrence

         Starliner Journal, Business Manager.  Lawton Community Center, 646 N. Nursery, Lawton   49065. 

         Send Reservations with check $12.00 payable to Niles Chapter #332 by 9/10/14  Sharon McKnight,

         Niles #332 Secretary. Registration 3 – 6pm.  Tour the Grape & Winery Museum in the basement

         between 3:00-5:30pm.  Dinner at 6:00pm.  Honoring & Entertainment following Dinner.       

 

18     GOEX and Reception honoring: Janice Fowler, Grand Martha.  Carrie Welsh, WGM Secretary,

         David Fowler, Chairman of Masonic Relations.  Coldwater Masonic Temple, 45 E Chicago St.,

         Coldwater.  Registration 4:00pm. Dinner 5:00pm.  GOEX 7:00pm.  Reservations with remittance of

         $18.00 payable to Wenona Chapter #162.  Beth Caswell.  Attire: Formal

20-21    Grand Chapter Practice

26-27    Ohio Grand Chapter

 

Out-Going Worthy Grand Matron’s Itinerary

October 2014

 

11     Board Meeting


12     “An Autumn Garden Party” honoring Bobbie White, MWGM & John Grobler MWGP and the

          General Grand Chapter Appointments.  Southern Exposure, 11269 N Drive N., Battle Creek 49014.

         3 – 6pm.  $28.00 per person.  Remit and make payable to Sandy Rossin, by 9/15

         Attire: Sunday Best

 

13     “A Visit to the Library” Banquet.  5:30pm.  McCamly Plaza Hotel – Branson Ballroom. 

         Reservations payable to Grand Chapter on the Social Events form and mailed to

         Barbara Rocque.  Registration Committee.

         Attire: Formal

 

14-16     Our World of Knowledge Session

 

16           Ahl – Van Norwick Installation

Questions regarding the Worthy Grand Matron’s Itinerary should be
directed to her secretary, Carrie Welsh

 

 

In-Coming Worthy Grand Matron’s Itinerary

October 2014

16          Ahl – Van Norwick Installation

17        Bill Paying at 9:00am and Board Meeting at 11:00am.

18        Installing Marshal - Mt Morris Chapter # 474 Installation, Location: 810 North Street Mt. Morris, 48458, Time: 2:00pm.

25        Roseville Chapter #468 Installation, Location: Roseville Masonic Center, 27151 Gratiot, Roseville, MI 48066, Time: 1:00pm.

25        Linden Chapter #175 Installation, Location: 119 N. Bridge, Linden 48451, Time: 7:00pm.

28        Installing Marshal - Jefferson Chapter #489 Installation, Location: 22000 Eleven Mile Rd., St. Clair Shores 48081, Time: 7:30 pm

31        Installing Marshal - Royal Oak Chapter #392 Installation, Location: 850 Horace Brown Dr., Madison Heights, MI 48071, Time: 7:30

 

November 2014

1         WGM/WGP Reception - Scottish Rite Cathedral, 614 Center Ave, Bay City, MI 48708. Registration 2:30PM, Program: 4:00PM. Dinner: 6:00PM. Cost $28.00. Payable to Roseville Chapter #468. Due: October 18, 2014. Reservations: Jessie Ripari. No Refunds after 10/18/14. Attire: Formal.

5          Consolidation at Corinthian #123 with Loyalty #497, 4371 West "U" Avenue, Schoolcraft, MI 49087. Practice: 4:00PM. Consolidation: 7:00PM. Attire: Grand Officers Colored Formals.

6          Isabella-Gratio County Association - President Janet Palmer. Location: Breckenridge United Methodist Church, 125 3rd St., Breckenridge, MI 48615. Registration 9:00AM, Morning Session 10:00AM. Lunch 12:00PM, Afternoon Session 1:00PM. Reservations $7.50 payable to Breckenridge Chapter #323. Registration deadline 10/31/14. Reservations remit to Mrs. Edith Humm. Attire. Formal.

7          Eaton County Association - President Priscilla Law. Location: Grand Ledge Masonic Temple, 200 W River, Grand Ledge, MI 48837. Registration 9:00AM, Morning Session 10:00AM, Lunch. Afternoon Session 1:00PM. Reservations are $5.00 payable to Eaton County Association. Registration Deadline 10/31/14. Remit reservations to Marjorie Miller. Attire Formal.

8        Edmore OES Chapter #111 - 120 Year Anniversary Celebration and Installation. Edmore Masonic Temple, 524 E Forrest, Edmore, MI 48829. Installation 2:00PM. Anniversary Celebration 4:00PM with dinner to follow. Price $12.00 payable to Edmore Chapter #111 OES. Registration Deadline 11/4/14. Remit to Vi Snively. For additional information contact Carolyn Kane, Worthy Matron. Attire Formal.

9        Southwest District Association Vespers - Secretary Gloria Norris. Location: West Mendon United Methodist Church, 22994 Portage Lake Rd., Mendon, MI 49072. Vespers 4:00PM. Potluck dinner 5:00PM. Attire OES Casual (Sunday best).

10       Genesee County Association - President Sandy Vuillemot. Location: Vienna Chapter #283, 714 N Mill Street, Clio, Michigan 48420. Registration 2:00PM. Afternoon Session 3:00PM. Dinner 5:00PM, Evening Session 7:00PM. Registration $15.00 payable to Genesee County Association. Registration Deadline November 3, 2014. Remit reservations to Ruby Rogers Faiola. Attire. Formal.

Direct questions regarding Incoming Worthy Grand Matron Patricia Ahl’s Itinerary to her

Secretary, Gail L. Kwiatkowski          

 

                                                               Approved by Grand Chapter,

Order of the Eastern Star, of Michigan,

                                                                                                                      Executive Board, April 22, 2014

 

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

September 2014

Dear Chapter Secretary and Chapter Treasurer, 

The Executive Board of Directors has prepared a Release of Records form and is requesting that every Chapter Secretary and every Chapter Treasurer complete a form.  Both completed forms (the Secretary’s and the Treasurer’s) need to be kept in the front or back of the current Chapter minute book.  At your next School of Instruction, the School Instructor will check for these completed forms.

 

The completed Release of Records forms will assist the Chapter and non-Eastern Star family members should the need arise to obtain Chapter items located in your home.

 

Thank you for your prompt adherence to this request.

 

Fraternally,

Executive Board of Directors

Grand Chapter, Order of the Eastern Star, of Michigan

 

 

 

 

OFFICIAL FORM

FOR RELEASE OF RECORDS

SECRETARY AND TREASURER

 

(Read all instructions before completing this form.)

 

DO NOT MAIL TO THE GRAND SECRETARY

 

I, _____________________________________________ as the duly elected Secretary/Treasurer (circle one) of ______________________________Chapter No. _____ (hereafter referred to as the Chapter) hereby agree to the following:

 

            1.  In the event of my death, incapacity, and/or inability to fulfill my duties as the duly elected Secretary/Treasurer, hereby authorize and direct the authorized representative(s) of the Chapter to immediately obtain and retrieve from my premises and/or estate any and all records, equipment, materials, and documents relating to my said position as Secretary/Treasurer of the Chapter.

At the time of occurrence of such event, the representatives of my said estate, or the executor therefore, requesting the release of such records, equipment, materials, and documents, relating to my said position.

 


Such items shall include the following:

 

(Insert the inventory by attachment of this Agreement of typed listing.)

 

My personal representative(s) and/or attorney to contact for release of attached inventory list is:

Name: ____________________________________________________________________________

Address: _________________________________________________ Phone: ___________________


 

            The above referenced duly authorize representative(s) of the Chapter shall include Worthy Matron and Worthy Patron and such shall be the only parties authorized to remove such items from my premises and/or estate.

            The removal of the above referenced records, equipment, materials, and documents relating to my position shall be done immediately upon my death, incapacity (as determined by a qualified, licensed physician) and/or inability to act in my designated position (as determined by a majority vote of the members of the Chapter.)

            The retrieval and removal of such items in question shall be coordinated and carried out between the authorized representative(s) of the Chapter.

 

            2.  In the event of my resignation from my position as Secretary/Treasurer, I also hereby agree, authorize and direct that I shall immediately relinquish and provide to the authorized representative(s) of the Chapter any and all records, equipment, materials, and documents related to my said position, including the items and materials contained in the attached inventory list.

 

            3.  I further understand and agree that the retrieval of any and all records, equipment, materials, and documents by the Chapter or the authorized representative(s) thereof, relating to any said position with the Chapter is imperative and time is of the essence.  Thus, I or the representative of my person and/or estate must and will provide such, in a reasonable and timely manner, to the authorized representative(s) of the Chapter in order to avoid, and not create, a hardship upon the operation of the Chapter.

 

            4.  In the event of the closure of the Chapter, the records and listed property are to be released to the Worthy Grand Matron, Worthy Grand Patron or designated representative(s).

 

On this day, I hereby agree to the above terms and conditions.

 

Signed this ____________day of _______________________, 20____.

 

Secretary/Treasurer of __________________________________Chapter No. ______

 

Signature __________________________________________________________________

 

Name Printed _______________________________________________________________

 

 

 

 

2013-14

GUIDELINES FOR AUDITING COMMITTEE

 

The Auditing Committee must be certain that all figures are entered in the closing analysis of the Secretary and Treasurer Cash Books.  Also that this same analysis is entered in the Minutes of the Annual meeting and the Minutes Book is signed by the Auditing Committee (3 members).

 

It is also the duty of this Committee to check the books of the Secretary and Treasurer to see that each month’s business is properly ruled and the balance forwarded to begin the next month’s business.

 

Additional items to be checked by the Auditing Committee:

 

1.      Total amount of dues received by the Secretary (See                       $ ________________________

         Secretary’s Cash Book)

 

2.      Total amount of dues recorded on Dues Receipt Stubs (See             $ ________________________

         Secretary’s record)

 

3.      Does Number 1 and Number 2 agree?                                          Yes ________________________

         If  “yes”, this is a sufficient check                                                 No ________________________

         If “no”, check Membership Dues Record (Secretary)

 

4.      If “yes” in 3 above, spot check Membership Record to see

         if dues are properly recorded.

 

5.      Were dues notices mailed by the Secretary thirty days or

         more prior to October 1?                                                                     ________________________

 

6.      Were the names of all those in arrears two years or more,

         stating amount of indebtedness, read in open Chapter at

         the September meeting and the same recorded in the minutes?            ______________________

 

7.      Do receipts in the Secretary’s Cash Book agree with the

         Treasurer’s Cash Book?                                                                       ________________________

 

8.      Do disbursements in the Secretary’s Cash Book agree with

         the Treasurer’s Cash Book?                                                                 ________________________

 

9.      Are all receipts properly recorded and itemized at each

         regular meeting –   in the Secretary’s Minutes?                                    ________________________

                                       in the Secretary’s Cash Book?                               ________________________

                                       in the Treasurer’s Cash Book?                               ________________________

 

10.    Are all disbursements properly recorded and itemized at each

         regular meeting -    in the Secretary’s Minutes?                                    ________________________

                                       in the Secretary’s Cash Book?                               ________________________

                                       in the Treasurer’s Cash Book?                               ________________________

 

11.    Does check book balance agree with the Secretary’s and

         Treasurer’s record?                                                                              ________________________

         (Outstanding checks should be accounted for in making

         this determination.)

 

12.    Does the Savings Account and/or other investment book balance(s)

         agree with the Secretary and Treasurer’s record?                                 ________________________

 

13.    Does the Secretary’s record of cash balance, agree, with the

         Treasurer’s record of cash balance                                                        _______________________

 

14.    Are all orders properly signed by the Worthy Matron and the

         Secretary?                                                                                              _______________________

 

15.    The Auditing Committee’s report should be in writing so that it can be

         entered in the minutes.  This report should be in substantially the

         following form:

 

         Cash Balance – Beginning of Year          $ ___________________

         Savings Account(s)  (List)                          ___________________

         Certificates of Deposit (C.D.s)                   ___________________

         Other ______________________            ___________________

 

         Total Cash and Investments – Beginning of Year                         $_____________________

 

         Add:  Total Receipts (Include Interest

                                                 on Savings Accts, C.D.s, Etc.)                   _________________________

 

         Total Receipts plus Cash and Investments                                      _____________________

 

         Less:  Total Disbursements (Include Bank Charges)                          _________________________

 

         Total Cash and Investments – End of Year                                   $_____________________*

 

         Cash Balance – End of Year                   $ __________________

         Savings Account(s) (List)                           __________________

         Certificates of Deposits (C.D.s)                 __________________

         Other Investments ________________     __________________

 

         The Balance of these accounts should be in accord with

         above “Total Cash and Investments - End of Year” balance.      $_____________________*

 

 

 

 

 

 

  “OUR WORLD OF KNOWLEDGE” Session

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

 

October, 2014

 

Dear Sisters and Brothers: 

Brother Fred and I welcome you to “Our World of Knowledge” Session of the Grand Chapter Order of Eastern Star of Michigan.  This, our 148th Session, will be held October 14-16, 2014 at the Kellogg Arena in Battle Creek. 

Tuesday afternoon, we will greet and introduce our distinguished guests who will include our Most Worthy Grand Matron and Most Worthy Grand Patron.  Please join us as we welcome them to our Michigan Grand Chapter.

Wednesday begins the business of this Grand Jurisdiction.  Plan to visit our candidates prior to their election on Wednesday afternoon.  The legislation being presented affects the future of Michigan Grand Chapter, so make yourself familiar with it so you may vote for the good of the Order. Remember you “MUST” be registered with a 2015 dues card by noon on Wednesday in order to vote.  Our Honored Life Members will receive special recognition on Wednesday evening followed by our Memorial Service.  This Memorial will be a beautiful ceremony and we hope you will join us to remember those who have left us this past year

 

Thursday we conclude the business of this year and proceed to the start of another Grand Chapter year. 

 

As our year of service ends, Brother Fred and I have so many cherished memories that will last a lifetime. We thank each of you for the warm welcome and hospitality  received when the Wojack-Miller Grand Family visited your area.  Thursday afternoon we turn over the reign of this Grand Chapter to the Ahl-VanNorwick Grand Family. Fred and I wish Pat and Larry and their Grand Family the same wonderful time we experienced.  The year is all too short so enjoy every minute.  May you have much success and good health in the 2014-2015 year of service.

                                                                                                               

Norma A. Wojack                                                                               Frederick D. Miller

Worthy Grand Matron                                                                       Worthy Grand Patron 

     

 

Seal Attest:

Mary A. Ivey

Grand Secretary

 

 

REGISTRATION – MC CAMLY PLAZA HOTEL – CUSTER ROOM

Grand Officers, Grand Committee Members, Past Grand Matrons and Past Grand Patrons, Out-of-State Guests and all Members present may register Sunday, October 12, in the McCamly Plaza Hotel Custer Room from 12 noon until 4 p.m.

 

RegistrationMonday - 9:00 a.m. to 5:00 p.m.  Tuesday - 9:00 a.m. to 7:30 p.m. Wednesday - 9:00 a.m. (noon - end of ballot distribution) to beginning of afternoon session.  Open between afternoon and evening sessions.  Thursday - only by request (contact Guard or Guardian at the Grand Chapter Room door).    OUR LAW REQUIRES CLOSING OF REGISTRATION FOR DISTRIBUTION OF BALLOTS at noon Wednesday.  Registration will be open on Wednesday afternoon and evening between sessions to allow registration personnel the opportunity to attend the Sessions and vote.

 

DRESSING          There will be dressing rooms in the Kellogg Arena with ample room 

ROOMS                for hanging formals.  These rooms will be under constant surveillance

                                and locked when not in use.

 

 

INFORMATION    A table will be stationed near registration.  The Convention

              &                  Bureau table will be stationed close to registration.

LOST & FOUND   

 

Emergency messages are to be given to the Chairman of the Session, however we strive to eliminate unnecessary paging during the business session, as a courtesy to the Worthy Grand Matron.

 

Cell phones, pagers, etc must be turned off or set to vibrate during Grand Chapter Sessions.  There will be a fine collected for all ringing devices.

 

 

GRAND CHAPTER SESSION COMMITTEES – 2014

GENERAL CHAIRMAN   Mrs. Carol Orsborn (Wacousta #133) 

 

GENERAL CO-CHAIRMAN  Mrs. Priscilla Law (Mulliken #161)

 

SESSION AUDITORIUM DECORATIONS CHAIRMAN   Mrs. Evelyn Morrow(Wacousta #133)

 

SESSION AUDITORIUM DECORATION CO-CHAIRMAN  Mrs. Marvel Harwood (Tecumseh #51)

 

PROPERTIES AND LABYRINTH CO-CHAIRMEN 

    Mr. James Wheeler (Joseph C. Bird #294)

    Mr. William Moore (Bay #219)

 

BANQUET CHAIRMAN   Mrs. Jan Cross (Berkley-Highland Park #483)

 

BANQUET CO-CHAIRMAN  Mrs. Sue Weaver (Atlanta #487)

 

BANQUET TICKET CHAIRMAN   Mrs. Donelda Hughes (Ypsilanti #119)

 

BANQUET TICKET CO-CHAIRMAN   Mrs. Phyllis Haynor (Paw Paw-Lawton  #257)

 

BANQUET DECORATIONS CHAIRMAN   Mrs. Sandra J. Rossin (Farmington #239)

 

BANQUET DECORATIONS CO-CHAIRMAN    Mrs. Cindy Schroeder (Orion Fellowship #340)

 

COURTESY COMMITTEE, CHAIRMAN   Mrs. Jan Cross (Berkley-Highland Park #483)

 

COURTESY CAR, CHAIRMAN   Mrs. Barbara Hulse (Kalamo #399)

 

VENDOR CHAIRMAN  Mrs. Shelia Huis (Hastings #7)

 

REGISTRATION CHAIRMAN   Mrs. Helen Milbourne, PGM (Mulliken #161)

 

FIRST AID   Mr. David Snider (Wacousta #133)

 

SOUND AND LIGHTING  Kellogg Arena Personnel and BC Sound       Mrs. Shelia Huis (Hastings #7)

 

GRAND CHAPTER PHOTOGRAPHER   Dale Barber (Sandusky #273)

 

RV PARKING CHAIRMAN  Mr. Stanley Bryson (Brookfield #352) 2310 Swift Road, Belleview, MI  49021

 

DRESSING ROOM CHAIRMAN  Mrs. Roxanne Rogowski (Maplewood #511)

 

 

 

OUTLINE OF PLANS FOR THE “OUR WORLD OF KNOWLEDGE” SESSION

(Plans are subject to change)

 

SUNDAY, OCTOBER 12, 2014           PAST GRAND MATRONS’ AND PAST GRAND PATRONS’

                12:00 noon                          LUNCHEON Clara’s On The River, 44 McCamly St. North,

                                                            Battle Creek

MONDAY, OCTOBER 13, 2014         “A Visit To The Library” Banquet

                5:30 p.m.                             McCamly Plaza Hotel – Branson Ballroom

TUESDAY, OCTOBER 14, 2014         GRAND REPRESENTATIVES’ BREAKFAST

                8:00 a.m.                             McCamly Plaza Hotel – Branson Ballroom

                10:00 a.m.                           MEETING OF SECRETARIES AND TREASURERS

                                                            McCamly Plaza Hotel – 16th Floor

TUESDAY, OCTOBER 14, 2014         GRAND CHAPTER OPENING

                1:15 p.m.                             Musical Interlude.

                1:30 p.m.                             Informal Opening, Dedication of Session:  Presentation of

                                                            Bibles, Flags, Distinguished Guests and Greetings.

                7:15 p.m.                             Musical Interlude.

                7:30 p.m.                             Presentation of Grand Lodge Officers of Michigan. 

                                                            Welcome to the Youth Groups, followed by FORMAL

                                                            OPENING, Presentation of Distinguished Guests, Past

                                                            Grand Matrons, Past Grand Patrons, and Grand  Representatives.

                                                            Short Business Session.

WEDNESDAY, OCTOBER 15, 2014

                8:45 a.m.                             Musical Interlude.

                9:00 a.m.                             Grand Entrance, Reconvening, Addresses of the Most Worthy

                                                            Grand Matron and Most Worthy Grand Patron.  Reports of Worthy

                                                            Grand Matron, Worthy Grand Patron, Grand Secretary,

                                                            Grand Treasurer, and other Grand Officers, Legislation.

WEDNESDAY, OCTOBER 15, 2014        PAGO LUNCHEON

                12:30 p.m.                           McCamly Plaza Hotel – Branson Ballroom

AFTERNOON SESSION

                2:00 p.m.                             Presentation of Candidates for Grand  Chapter Offices, Election of

                                                            Officers, Reports of Boards, Committees,

                                                            Legislation.

EVENING SESSION

                7:15 p.m.                             Musical Interlude.

                7:30 p.m.                             Opening of the MEMORIAL SESSION.   Tribute to Honored Life

                                                            Members of Grand Chapter.

                                                            MEMORIAL

               

                                                            MEMORIAL SESSION.  Special Note:  This Session will

                                                            be open to non-members.  It will not be necessary for them

                                                            to pay registration fee.  Members should remember, however,

                                                            if you do not pay the registration fee, your continuity of

                                                            attendance at Grand Chapter, will be broken.

 

Following the Wednesday Evening Session, the Associate Matrons and Associate Patrons will meet in the West section of the Arena with the Associate Grand Matron and Associate Grand Patron.

 

THURSDAY, OCTOBER 16, 2014

                8:45 a.m.                             Musical Interlude.

                9:00 a.m.                             GRAND ENTRANCE.  Completion of Business and Closing of the

                                                            Business Session.

THURSDAY AFTERNOON                 Installation and Closing.

 

IMPORTANT INSTRUCTIONS.  All members must show the 2015 receipt for dues when registering, including those who are pre-registered.  The Grand Guards will ask to see your registration badge each time you are admitted.  Be careful with your ballot and your badge of admission.  BRING YOUR LAW BOOK AND BOOK OF INSTRUCTIONS WITH YOU TO GRAND CHAPTER. 

 

You MUST NOTIFY YOUR HOTEL if you make a change in the date or the time of arrival.  FAILURE MAY RESULT IN A BILL TO YOU FOR THE ROOM.