January mailing from the Grand Secretary

GRAND CHAPTER

ORDER OF THE EASTERN STAR

OF MICHIGAN

January 2016 

Dear Secretary:

 

Happy New Year – we hope your Chapter has a prosperous 2017!  Please let your Worthy Matron know this mailing has arrived so she may plan her meeting and take care of matters that might need the action of your Chapter.  As Chapter Secretary you are expected to print all pages of the monthly mailings, if you receive them via e-mail.  Even the pages you are not required to read at the meeting must be printed for your files and for members to read if they request.  ALL documents in the monthly mailing carry the same importance however some are not required to be read in their entirety at the meeting. 

 

READ THE FOLLOWING IN THEIR ENTIRETY at your Stated Meeting:

1)      MESSAGE FROM THE WORTHY GRAND MATRON AND PATRON.  (1 Pg)  This is to be read at the stated meeting of your Chapter.

2)      ELECTED BOARD VACANCIES.  (1 Pg) Please read this to your members at the stated meeting. 

 

SUMMARIZE EACH OF THE FOLLOWING COMMUNICATIONS at your Stated Meeting:

3)      WILCENSKI-OTTE TRIP.  (2 Pgs)  Encourage your members to participate in this fun trip to Gatlinburg, Piegon Forge & the Great Smokey Mountains.  Deadline to confirm a spot is April 14, 2017.

4)      GENERAL GRAND CHAPTER INTERNATIONAL HEADQUARTERS.   (2 Pgs)  Let your members know of the needs at our International Headquarters..

 

READ AT LEAST THE FOLLOWING UNDERLINED TITLE at your Stated Meeting:

5)      WORTHY GRAND MATRON’S ITINERARY.  (1 Pg)  Please remind the members you have this information.

6)      RECORD RETENTION.  (1 Pg)  Secretary, please share this list with your Treasurer and keep a copy on file for your reference.  This is one way to make sure you don’t keep records longer than needed.

7)      DUAL MEMBERSHIP OUTLINE OF PROCEDURES.  (2 Pgs, double-sided)  Secretary, please retain these procedures for future reference 

8)      SPECIAL DISPENSATION FORM.  (1 Pg, double-sided)  Secretary, when requesting a Special Dispensation remember to send the completed form and check for filing fee to the Worthy Grand Matron. 

9)      GRAND CHAPTER FORMS LIST.  (1 Pg, double-sided)  Secretary, this list is provided to assist you in using the most current form version. 

PLEASE LET YOUR MEMBERS KNOW –

 

2016 LAW BOOK AND BOOK OF INSTRUCTION CORRECTIONS

Copies of the 2016 Law Book and Book of Instruction corrections approved at Grand Chapter last October have been mailed to each Chapter for the two Chapter Law Books.  Included with the mailing is an invoice and the cost for ordering additional copies.

 

2016-2017 DIRECTORIES/WGM’S ITINERARY

The 2016-2017 Directory with the Worthy Grand Matron’s Tentative Itinerary calendar is now available.  The Chapter copy has been mailed  with an invoice and the cost for ordering additional copies.  We know already of some updates which will be in the February mailing.  As additional changes are received they will be included in each monthly mailing.  Please make the changes in your Directory to keep it current.

 

RITUALS

At last, the new Rituals are available.  We have spiral large print (White, Navy and Maroon) and hardbound small print (Green) and large print (White).

 

PAWS WITH A CAUSE CRAFT DAY

Silent auction donations are being sought for the February 4, 2017 Paws Craft Day at their Wayland Headquarters.  Please contact Sue Gender, Associate Matron, Peninsular No. 65 for more details.  Her phone number is 616-862-3897 or email phlebotomysue@sbcglobal.net.                                                                         

 

SICKNESS AND DISTRESS

Cards and prayers would be appreciated.

 

- PGM Marjorie Barton fell on October 2 and broke her pelvis.  She is in rehab for the foreseeable future.

- PGM Francis Carlson had surgery on November 29 to repair two tears in her meniscus.  She is able to be out and about now.

- PGM Elaine Bupp fell at home on December 3.  She broke a hip and suffered a gash to her head. 

- David Fowler, husband of Associate Grand Matron Janice, had open-heart surgery on November 29 to repair a torn mitro valve.  He is recovering but will not be traveling for a while.

-- PGM Priscilla Hankins is recovering at the home of her daughter from her December 15 surgery.

-- Corey Strickland husband of PGM Lori, had shoulder surgery on December 14.

- Sunshine Chairman Janet Johnson’s travel companion, Beth Vary, was in an auto accident.  Fortunately, she was uninjured.

- Starliner Assistant Business Manager Joan Waterbury’s travel companion, Darene Sargent, had hip replacement on November 21.

 

-Many other Chapter members are also suffering loss of loved ones, illness and surgeries – cards and calls will brighten their days.

 

HOLIDAY GIVING

What a thrill to receive donations in the office for the Grand Chapter Benevolence and Education Funds, the Every Member Project, General Undesignated Fund and Christmas Vesper (for the Benevolence Fund).  The Grand Chapter charities receive support only from Michigan Eastern Star members.  Your Sisters and Brothers having financial struggles are appreciative of your loving kindness.  May the blessings you receive match and exceed your generosity. 

 

NOTES FOR THE CHAPTER SECRETARY -

 

SPECIAL DISPENSATIONS

All dispensations go directly to the Worthy Grand Matron.  Remember to include the $5 fee payable to Grand Chapter and a self-addressed, stamped envelope.  Oh yes…and don’t forget to put the Chapter seal on the form.

 

EDUCATIONAL SCHOLARSHIP REQUEST FORM

NOTE:  The Educational Scholarship Request Form (No. 47) shows a date of 2016.  This is the most current form.  The Scholarship application forms must be dated 2016.  The Educational Board Secretary has the 2016 forms. 

 

SHUT-IN LIST

If you have not already done so, the Sunshine Committee has requested that you please send them the list of your shut-ins as soon as possible.  They are working to create the addresses for the Easter mailing and need your assistance.  Remember, only send addresses you know are current.

 

THANK YOU

Thank you Chapter Secretary for all that you do for your Chapter and Grand Chapter.  It is important for you to be diligent and dedicated so the members remain informed of the important work of our Order.  We look forward to working with each of you this year.  REMEMBER – if you are leaving the state for the winter months you need to notify us of the name and address (or email address) of the member assigned to receive Grand Chapter mailings while you are away.  When you return, please notify us so that we might once again return your name and address to the mailing list.  Don’t forget – your books must remain in Michigan.

 

God Bless each you.  May this be a truly wonderful year!

 

Michigan Grand Chapter website:  mioes.org                                                                                     

Mary A. Ivey

e-mail - secretary@mioes.org                                                                                                         

Grand Secretary

 

 

Grand Chapter

Order of the Eastern Star

Of Michigan

 

January, 2017

 

Dear Sisters and Brothers,

 

Here it is January, can you believe it! As I sit here in December trying to figure out what to write for January I am bundled up in layers of clothes trying to keep warm and we haven’t even had much snow!

 

Schools of Instructions are now completed. Bob and I hope that you enjoyed your school and we hope that you learned something new this year in what was presented. We look forward to your comments on how the schools were given this year. We encourage your comments good or bad so we can make sure that you receive the best school possible. We are looking forward to return visits during this next year. Remember if you are having an initiation, or special occasions let us know, if one or both of us are available we would love to be there, either to sit on the sidelines or assist.

 

There are a lot of chapters that go dark in the months of January, February or March but we hope that your chapter member will consider getting together for fellowship with each other and other chapters and spread the joy that Eastern Star promotes. Consider a card party with another chapter, potlucks to get to know each other better, visit the local care facilities and visit with some of the residents; they are always looking for visitors this time of year. Remember, the joy of sharing isn’t just for the Christmas Season.

 

Last month I asked each chapter to consider donating to our disaster relief fund due to the hurricane and now fires in our Southern States. I know that every chapter have their own need for funds, but I am hope that you will think about what our Sisters and Brothers are facing right now and consider helping in rebuilding someone’s home or allow them to buy food.

 

In your monthly packet the secretary received this month is a flyer promoting our Grand Family Trip to Pigeon Forge, TN and other sites in the area. On our return home we will be stopping in Dayton, Ohio to visit the Airplane Museum. Bob and I hope that you will consider joining us May 31, 2017 to June 5, 2017 as we travel and visit many sites along the way. Yes, I know they say that Gatlinburg suffered a lot of fire damage; we are working on a plan B that will be just as exciting to visit if in fact Gatlinburg is not available to visit.

 

Wishing each and every one a very Happy New Year!

 

With angel love and leprechaun hugs!

 

Colleen Wilcenski                                Robert Otte Jr.

Worthy Grand Matron                         Worthy Grand Patron

 

 

Grand Chapter

Order of the Eastern Star

Of Michigan

 

January, 2017

 

 

 

 

TO THE OFFICERS AND MEMBERS OF THE

            SUBORDINATE CHAPTERS OF MICHIGAN

 

 

Dear Sisters and Brothers,

 

This is to notify you of the following vacancies to be filled on the Elected Boards of Grand Chapter.

 

Benevolence Board – the term of this position is four years and it must be filled by a Past Matron.  Past Matron Carolyn Macdonald is completing her second and final consecutive term. 

 

Educational Board – the term of this position is three years and it must be filled by a Past Grand Patron.  Past Grand Patron H. William Moerdyk is eligible to seek a third three-year term on this Board. 

 

The Law requires that an endorsement of the member’s chapter is necessary for the name of the Sister or Brother to be presented to our members and this must be done at a regular/stated meeting.

 

A Chapter’s endorsement, under its Seal, is to be received in the Grand Chapter Office (see page 23, Article 11. Endorsements and Nominations, Section 3. Elective Board Members).  Please be sure to include, in the endorsement, the date of the meeting.

 

Sincerely and fraternally,

Mary A. Ivey, Grand Secretary

 

 

Gatlinburg, Pigeon Forge & the Great Smokey Mountains

May 31 – June 5, 2017

Wilcenski – Otte Grand Family Trip

 

 

Pickup Points: Flint, Lansing & Marshall
Included Items:
Round trip deluxe motor coach transportation by Blue Lakes Charters
May 31, 2017:Departure with overnight at Country Inn & Suites Lexington
June 1 & 2, 2017: La Quinta Inn & Suites Pigeon Forge
June 3, 2017: National Heritage Inn & Suites Mt. Vernon Ky.
June 4, 2017: Fairfield Inn Dayton North
June 5, 2017  Home

Highlights:   Dollywood , Comedy Barn Dinner/Show, Step on guide for Smokey National Park – The most visited of all U.S. National Parks.  Great Smokey Arts & Crafts Community – Largest group of independent artisans in North America.  Renfro Valley & Historic Barn Theatre.  As well as a trip to the Airplane Museum in Dayton, Ohio. 

 

Price per person, based on two persons sharing a room $875.00
Price for 3 sharing: $770.00 per person.    

Price for 4 sharing: $715.00 per person

 

Deposit of $75.00 to confirm your spot.  Balance is due April 14, 2017
Checks payable to Grand Chapter OES.
 Mail to Carrie Welsh-Stout, All Seasons Travel
28 W Chicago St., Coldwater Mi.  49036.   517-279-7924 (Office)   517-974-8513 (Cell)

 

Wilcenski – Otte Grand Family Trip

Gatlinburg, Pigeon Forge, Great Smokey Mountains & Airplane Museum in Dayton, Ohio

 

 

 

 

 

Please make my/our reservation for WILCENSKI – OTTE GRAND FAMIY TRIP subject to the attached explanation and the conditions stated:

Enclosed is deposit $ ___________($75.00 per person) Checks Payable to:   GRAND CHAPTER OES

 

CUT OFF DATE FOR RESERVATIONS:  April 1, 2017    (Bal. Due April 14, 2017)

                Please print or type the following information:

 

1. NAME _____________________________________________Title_____________________________

 

ADDRESS _____________________________________________________________________________

 

 PHONE _______________________________E-MAIL_________________________________________

 

EMERGENCY NAME_____________________________________

EMER. PHONE __________________                                           

 

*******************************************

2. NAME _______________________________________________Title__________________________ 

 

ADDRESS _____________________________________________________________________________

 

EMER. NAME AND NO..__________________________________________________________________

 

                                            *******************************************

3. NAME ____________________________________________Title ______________________________

 

ADDRESS _____________________________________________________________________________

 

EMER NAME & NO.. ______________________________________________________________________

 

                                            ******************************************

4. NAME _____________________________________________Title______________________________

 

ADDRESS ______________________________________________________________________________

 

EMER NAME & NO. ______________________________________________________________________

Please note any special requests (non-smoking - handicapped - etc.) _______________________________

 

Will Board Bus in:  Flint  _____ Lansing _____ Marshall _____ 

 

MAKE CHECKS PAYABLE:  Grand Chapter OES

AND MAIL TO: Carrie Welsh-Stout, All Seasons Travel – 28 W. Chicago St, Coldwater, MI 49036

Phone: 1 – 517-279-7924 (Office)   517-974-8513 (cell)      

 

 


A B Scott, GGCCM

International Headquarters and PGP, NC

806 Woodard Drive

Whitsett, NC  27377

 

Sisters and Brothers,

 

            I would like to take just a moment to discuss the General Grand Chapter International Headquarters, the Belmont Mansion in Washington, DC.  The Mansion was built in 1906 by Mr. & Mrs. Perry Belmont.  It was designed by French architect Eugene Sanson and is located on an acute angled site.   Literally every square foot of buildable space is occupied with the mansion.  It is filled with beautiful antiques, architecturally beautiful features throughout the building and priceless artifacts collected over the years. 

 

            As with any building that is over 100 years old, there are always areas that need repair or refurbishing.  Phase I collected funds for repair of the Original Otis Elevator.  Phase II was added to solicit funds for the replacement and restoration of the roof and built-in gutter system on the upper level.  The latest request has now been officially named by the Right Worthy Grand Trustees as the fund for
Preservation and Restoration of the Belmont Mansion at 1618 New Hampshire Avenue, NW, Washington DC”.

 

            Please consider a chapter or personal donation for this endeavor.  The attached Form shows that there is still a pin of the Belmont Mansion along with one ribbon available for a $100 donation, as well as other star point color ribbons for additional donations of $20 each.  Memorials or honorariums are also wonderful ways to commemorate special people or groups in your life.  A Book of Honor has been created to recognize donations of $1,000 or more.  $5,000 and $10,000 donations are also recorded in the Book of Honor and memorialized by plaques in the Hall of Honor display on the Second Floor between the Gold Room and the Formal Dining Room.  The Most Worthy Grand Matron, Sister Helen Westmoreland, has also stated that chapters are allowed to have special fund raisers to support this project, if they wish.  Dinners, Silent Auctions or Bakeless Cake Sales are just a few examples.  Please make copies of the form for distribution to members and interested parties.

 

            Make checks payable to General Grand Chapter and note on Memo Line:  Preservation and Restoration.  Mail to General Grand Chapter, OES, 1618 New Hampshire, NW, Washington, DC  20009-2549.  Please send a copy of the form to me so that I can include total donations in my report at General Grand Chapter in 2018.    Thank you for your support.  We have a beautiful, historical Mansion that is a great piece of history and should consider it an honor to preserve it for the future.

 

Fraternally,

 

A.B. Scott, GGCCM, PGP

806 Woodard Drive

Whitsett, NC  27377

Ascott1950@yahoo.com

 

 

WORTHY GRAND MATRONS

JANUARY 2017 – ITINERARY

 

20                     Executive Board Meeting – Okemos

 

21                    Michigander Club Meeting at Michigan Center hosted by Fern Leaf #66.  355

Napoleon Rd., Michigan Center MI.  Registration: 11:00 am, Lunch: Noon, Meeting

to follow.  Cost $10.00 checks payable to Michigander Club and send to Marji Miller,

for information only.  Money with reservations by January 11th deadline.  Dress:  OES Casual

 

25                    NEW

Consolidation of Orion Fellowship and Ortonville Chapters at Ortonville 21 South Street, Ortonville   7 pm.   Dress is formal.

 

28                    Worthy Grand Matrons Day: at Flat Rock Masonic Temple 25730 Gibraltar Rd, Flat Rock.  Registration 1:00 pm, meeting 2:00 pm, dinner 5:00 pm.  Reservations with remittance of $15.00 to Suzette Eppley, Reservations Chairman, by January 14th.  Checks payable to Wayne County Association.  Questions: (734) 782 – 9524.  Dress:  Formal.    A light lunch will be available from 11:30 am to 1:00 pm.

 

 

Any questions please contact the WGM’s Secretary, Linda Otte at (248) 426 8429 or cell (248) 345 – 9436.  Or by email: blotte@sbcglobal.net 

 

 


Grand Chapter

Order of the Eastern Star

Of Michigan

 

January 2017

 

RECORD RETENTION

 

NEVER DESTROY!  KEEP IN A SAFE PLACE:

MEETING MINUTES

ANNUAL RETURNS

CHARTER MEMBERSHIP BOOK

ROLL OF MEMBERSHIP BOOK

MEMBER’S MEMBERSHIP RECORDS

            Any activity regarding Member’s membership status should be retained and never destroyed, including petitions, ledger sheets, demits, etc.

 

KEEP FOR SEVEN (7) YEARS:

BANK STATEMENTS

CANCELLED CHECKS

CASH BOOKS

 

KEEP UNTIL AFTER CHAPTER AUDIT AND SCHOOL OF INSTRUCTION – EACH YEAR:      SECRETARY’S ORDER ON TREASURER

TREASURER’S RECEIPTS

DUES RECEIPT STUBS

990 REPORTS

            The Audit Committee should make sure these dues receipts are all recorded in your member ledgers.

 

KEEP ONLY FOR THE CURRENT YEAR:

CORRESPONDENCE

            Invitations, etc., need only be kept until the date of the event is passed.

 

NOT REQUIRED TO KEEP:

VISITOR’S AND MEMBERS REGISTRATION BOOK

 

(Retain this Record Retention document for future reference.)

 

Sincerely and fraternally,

 

Mary A. Ivey, Grand Secretary 

 

 

CHAPTER SECRETARY’S OUTLINE OF PROCEDURE

 

DUAL MEMBERSHIP

IN MICHIGAN

 

I.          IF ONE OF YOUR MEMBERS IS OBTAINING A DUAL MEMBERSHIP IN ANOTHER CHAPTER

IN MICHIGAN:

 

            (a)        You will receive a request for a Certificate of Good Standing, use Form No. 41.

 

            (b)        NOTE:  After your member has been elected to dual membership in the other Chapter, he or she

remains a PRIMARY MEMBER and is NOT A DUAL MEMBER IN YOUR CHAPTER.

 

(c)        NOTE:  When annual dues are paid, you give your member a regular dues card.  The Secretary

of the Chapter where member has become a Dual Member will issue a dues card with a D.M. by

the No.

 

II.        IF A MEMBER FROM ANOTHER CHAPTER IN MICHIGAN PETITIONS TO BECOME A DUAL

MEMBER OF YOUR CHAPTER:

 

            (a)        Eligibility:

 

                        Any member in good standing.

 

            (b)        Election to Dual Membership:

 

1.         Form No. 40 (Petition for Dual Membership), signed by the petitioner and two members

of your Chapter, is submitted to you, together with Form No. 41 (Certificate of

Membership) signed by the Secretary of the petitioner’s Chapter.  (An affiliation fee is

not required unless so provided in your By-Laws.)  You must report this dual

member as a new affiliated member on the Annual Return and pay the $5.00

International Headquarters Fee at that time.

            2.         It then takes the same course as does a Petition for the Degrees.

                        3.         Use Form No. 42 to notify the Dual Member of election.

            4.         The By-Laws must be signed within 90 days.

                        5.         When signed, notify the Secretary of the primary Chapter on Form No. 43.

            6.         This person is now a DUAL MEMBER OF YOUR CHAPTER AND IS GIVEN A

DUES CARD WITH D.M. added by the number.  (Same dues card as is issued to your

regular members.)

 

            (c)        Dues Cards thereafter:

 

                        1.         Do not give the official dues card to a Dual Member until you have requested and

received a letter from the other Chapter that he or she is in good standing there, or you

have physically seen the dues card issued by the primary chapter for that year.

 

            (d)       Demits:

 

                        1.         A Demit cannot be issued for a Dual Member.  Instead, he or she must

terminate Dual Membership. (see Law Book, Dual Members, Page 53, number 6)

 

 

 

 

 

            (e)        Termination of Dual Membership:

 

                        1.         Dual Member makes written request that is presented at a regular meeting.  If all dues

are paid and no charges are pending, the Worthy Matron declares the request granted.

                        2.         You enter the action in the Minutes and remove the name of the Dual Member from the

Roll.

                        3.         You then notify the Dual Member and the Secretary of the Primary Chapter, on Form No.

44.

 

            (f)        If Dual Member wishes to sever Dual Membership and become an affiliated member of your

Chapter:

 

                        1.         At a regular meeting, present the Petition of Dual Member for Affiliation (Form No. 45)

and Demit from the other Chapter.

                        2.         If the petitioner is not indebted to the Chapter and no charges are pending, the Worthy

Matron declares the Dual Membership terminated and the petitioner an affiliated member

of the Chapter.  (There is no affiliation fee or balloting on such request.)

                        3.         Notify the petitioner of such election on Form No. 46.  (The By-Laws need not be signed                                      again.)

 

            (g)        Suspension, Withdrawal, Expulsion and Restoration:

 

                        1.         Process these in the same manner for Dual Members as you do for affiliated

members; HOWEVER, in the case of Restorations, the applicant must present evidence

that he or she is in good standing at that time in the primary Chapter.

                        2.         Loss of membership in the primary Chapter by Suspension, Withdrawal or Expulsion

constitutes loss of Dual Membership in your Chapter.

 

GENERAL PROVISIONS

 

1.         A member of a Michigan Chapter may be a Dual Member of another Michigan Chapter.

 

2.         A Dual Member pays the same amount of dues as does an affiliated member of the Chapter, with the

exception of those whose dues have been remitted by a Michigan Chapter, and regularly elected Life

Members of a Michigan Chapter.

3.         The same Per Capita, International Headquarters Fund $5.00 Fee, General Grand Chapter $1.00

            assessment and Every Member Project donation is paid to Grand Chapter for a Dual Member as is paid

            for an affiliated member, with the exception that Per Capita is not paid on those whose dues have been

            remitted by a  Michigan Chapter, or regularly elected Life Members of a Michigan Chapter. 

 

4.                           A Dual Member may vote and hold office, the same as an affiliated member of the Chapter.

 

 

CHAPTER SECRETARY’S OUTLINE OF PROCEDURE

 

DUAL MEMBERSHIP

OUT-OF-STATE

 

I.          IF ONE OF YOUR MEMBERS IS OBTAINING A DUAL MEMBERSHIP IN ANOTHER STATE:

 

            (a)        You will receive a request for a Certificate of Good Standing.  Many States have forms for this

and they are self-explanatory.  However, if one is not sent to you, then send a letter under seal

stating:

 

                        1.         That our Law permits Dual Membership.

                        2.         That your member is in good standing, is under no financial obligation to the Chapter and

that no other charge is pending (or is not in good standing, as the case may be).

 

            (b)        NOTE:  After your member has been elected to Dual Membership in the other Chapter, he or she

remains a PRIMARY MEMBER and is NOT A DUAL MEMBER IN YOUR CHAPTER.

 

            (c)        NOTE:  When annual dues are paid, you give your member the REGULAR MICHIGAN DUES

RECEIPT.

.

 

II.        IF A MEMBER FROM ANOTHER STATE PETITIONS TO BECOME A DUAL MEMBER OF

YOUR CHAPTER:

 

            (a)        Election to Dual Membership:

 

                        1.         Form No. 40 (Petition for Dual Membership), signed by the petitioner and two members

of your Chapter, is submitted to you, together with Form No. 41 (Certificate of

Membership) signed by the Secretary of the petitioner’s Chapter.  You must supply the

petitioner’s Chapter with Form No. 41, this is a Michigan form.  (An affiliation fee is

not required unless so provided in your By-Laws.)

                        2.         Send the Petition (Form 40) and Certificate (Form 41) to the Grand Secretary of

                                    Michigan for checking and approval.

            3.         After receiving such approval and return to you of the Petition and Certificate, present the

Petition at a regular meeting of your Chapter.

            4.         It then takes the same course as does a Petition for the Degrees.

                        5.         Use Form No. 42 to notify the Dual Member of election.

            6.         The By-Laws must be signed within 90 days.

                        7.         When signed, notify the Secretary of the primary Chapter on Form No. 43.

            8.         NOTE:  This person is now a DUAL MEMBER OF YOUR CHAPTER

 

            (b)        Dues Cards thereafter:

 

                        1.         Do not give the dues card to a Dual Member until you have requested and

received a letter from the other Chapter that he or she is in good standing there, or you

have physically seen the dues card issued by the primary chapter for that year.

 

 

 

 

            (c)        Demits:

 

                        1.         A Demit cannot be issued for a Dual Member.  Instead, he or she must terminate

Dual Membership. (see Law Book, Dual Members, Page 53, number 6)

 

            (d)       Termination of Dual Membership:

 

                        1.         Dual Member makes written request that is presented at a regular meeting.  IF all dues

are paid and there are not charges pending, the Worthy Matron declares the request             granted.

                        2.         You enter the action in the Minutes and remove the name of the Dual Member from the

Roll.

                        3.         You then notify the Dual Member on form No. 44.

 

            (e)        If Dual Member wishes to sever Dual Membership and become an affiliated Member of your

Chapter:

 

                        1.         At a regular meeting, present the Petition of Dual Member for Affiliation (Form No. 45)

and Demit from the other Chapter.

                        2.         If the petitioner is not indebted to the Chapter and no charges are pending, the Worthy

Matron declares the Dual Membership terminated and the petitioner an affiliated member

of the Chapter.  (There is no affiliation fee or balloting on such request.)

                        3.         Notify the petitioner of such election on Form No. 46.  (The By-Laws need not be signed                                      again.)

 

            (f)        Suspension, withdrawal, expulsion and restoration:

 

                        1.         Process these in the same manner for Dual Members as you do for affiliated

members; HOWEVER, in the case of restorations, the applicant must present evidence

that he or she is in good standing at that time in the primary Chapter.

                        2.         Loss of membership in the primary Chapter by suspension, withdrawal or expulsion

constitutes loss of dual membership in your Chapter.

 

GENERAL PROVISIONS

 

1.         A member in another State can be a Dual Member in a Michigan Chapter ONLY IF THAT GRAND

JURISDICTION PERMITS DUAL MEMBERSHIP ALSO.  (See Section 7a, pages 53-54 of the Law

Book.)

2.         It is not necessary to establish six months residence in the State of Michigan before petitioning for Dual

Membership.

3.         A Dual Member pays the same amount of dues as does an affiliated member of the Chapter.

4.         The same Per Capita, International Headquarters Fund $5.00 fee, General Grand Chapter $1.00

            assessment and Every Member Project donation is paid to Grand Chapter for a Dual Member as is

            paid for an affiliated member.

5.               A Dual Member may vote and hold office the same as an affiliated member of THEIR CHAPTER.

 

 

CHAPTER REQUEST FOR SPECIAL DISPENSATION

Dispensations:  Per Article 17 – W.G.M. Power and Duties, Section 10  [10/10]

 

CHAPTER: _____________________________________________________________NO. _____________

 

LOCATED AT: ___________________________________________________________________________

 

1)    TO ELECT OFFICERS AFTER ELECTIONS AT ANNUAL MEETING.

        At the Stated Meeting to be held: _______________________________________________________

       

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: ________________________________________________________________________

        Name & Title: ________________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

 

2)    TO INSTALL OFFICERS NOT INSTALLED ON OR BEFORE THE FIRST STATED MEETING IN NOVEMBER.  (Date of Election if applicable: __________________________) (Date of Installation: _________________)

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

        Name & Title: _______________________________________________________________________

   

3)    TO CHANGE THE DATE AND HOUR OF REGULAR (STATED) MEETING.

(Chapters may not suspend meetings October, November or December.  Law Book – Section 13, page 57)

        From: ________________To: ________________Reason:____________________________________

 

4)    REMOVE A CHARTER FROM ONE BUILDING OR TEMPLE, TO ANOTHER BUILDING, OR TEMPLE.  Charters moved from one room to another within the same building do not need a special dispensation.  (Members having been previously notified.)

        From: ______________________________________  To: ____________________________________

        Permanent: _____ Temporary: _____ Reason: _________________________________________

        _______________________________________________________________________________________________________

        _______________________________________________________________________________________________________

 

5)    REMOVE A CHARTER TO ANOTHER CITY, VILLAGE OR TOWNSHIP THAN THAT NAMED THEREIN, UPON PETITION DULY MADE AFTER TWO-THIRDS VOTE OF APPROVAL BY THE MEMBERS PRESENT AT A REGULAR (STATED) MEETING members having been previously notified.

        From: _____________________________________  To: ____________________________________

        Permanent: _____ Temporary: _____ Reason: ____________________________________________

       ________________________________________________________________________________________________________

        ________________________________________________________________________________________________________

 

6)    TO RECEIVE AND BALLOT ON PETITIONS AT THE SAME STATED MEETING-investigation must be completed.  Date of Investigation ______________________________

Date of Stated Meeting______________________________

        Name: _____________________________________________________________________________

        Name: _____________________________________________________________________________

 

7)    TO GRANT MEMBERS AND DUAL MEMBERS ELIGIBLE TO VOTE, RESIDING OUTSIDE THE JURISDICTIONAL BOUNDARIES OF MICHIGAN, SPECIAL PERMISSION TO HOLD OFFICE.  (Elected or Appointed)

        Name: _______________________________________Title: __________________________________

        Address: ____________________________________________________________________________

       

8)    A $5.00 fee is required for each  above numbered request for Dispensation.  If request is denied, the fee will be returned.

 

 

9)    A fee shall not be required for a Dispensation to:

                Change the date and/or hour of a regular (stated) meeting, or move the Charter, if such dispensation is obtained to

                accommodate a Grand Officer or her/his deputy.

 A CHECK IN THE AMOUNT OF $____________ IS ENCLOSED.  (Made payable to Grand Chapter O.E.S. of Michigan)

 

 

                                   SIGNED: ______________________________TITLE:________________________

                                                                                               

 Imprint

      of                           ADDRESS: __________________________________________________________

            Chapter Seal                                           

(Dispensation will be returned     CITY: ___________________________ STATE: _____ ZIP _____________

if Chapter Seal is not affixed.)

                                                DATE: __________________________PHONE: ______________________

 

 (Please enclose self-addressed, stamped business-size envelope.)

 

 

 

 

2010

 

 

GRAND CHAPTER FORMS

January 2017

 

Following is a list of current forms.  If the “master” copy (the one you have on file from which you make additional copies) does not have the date indicated, you need to obtain the current form.  The date on the form indicates the last time it was changed.  Forms are available on the website at mioes.org.

 

Rather than issue a complete set of forms each year when most do not change, this list will be issued each January, along with any new/changed forms.

 

All forms are available on the Grand Chapter website at mioes.org.  Click on Forms, then click on Chapter and Association Forms.  If you have trouble seeing or printing the forms perhaps your Adobe Reader needs to be updated.  The Adobe Reader download is available free at Adobe.com.

 

 

Form Number     Form Title                                                    Date of Current Form                 Available

                                                                                           (usually in lower right corner)             On Website

 

1................... Petition for Membership..........................................................2011........................... yes

1.....................Pocket – Petition for Membership.................................... 2005-2006............................ no

2.................... Notice of Election to Receive Degrees...................................... 2011........................... yes

3.................... Notice of Rejection............................................................... 2004........................... yes

4.................... Petition for Affiliation and Report............................................ 2011........................... yes

5.................... Notice of Election to Membership on Demit............................. 2004........................... yes

6.................... Petition for Demit............................................................... 2011........................... yes

7.................... Demit............................................................................... 2011........................... yes

13 and 14............. Petition for Restoration and

                                 Report on Petition For Restoration.............................. 2011........................... yes

15...................Notice of Restoration..................................................... 2004-05........................... yes

16.................. Petition for Withdrawal................................................... 2004-05........................... yes

17.................. Withdrawal Certificate.................................................... 2004-05........................... yes

18.................. Suspension Notice......................................................... 2004-05........................... yes

19.................. Notice of Suspension.......................................................... 2011........................... yes

20.................. Request for Suspension....................................................... 2004........................... yes

20B................ Notice of O.E.S. Masonic Suspension....................................... 2011........................... yes

21.................. Notice of Dues............................................................ 2013-2014........................... yes

21A................ Notice to Life Members.............................................. 2013-2014........................... yes

22.................. Petition for Life Membership in Michigan................................ 2015........................... yes

22A................ Applicant’s Petition for Life Membership............................ 2004-05........................... yes

25.................. O.E.S. Treasurer’s Monthly Report...................................... 2004-05........................... yes

28.................. Courtesy Initiation and Certificate of Courtesy Initiation... 2008-09........................... yes

29.................. Summons to Appear and Answer Charges................................ 2004........................... yes

30.................. Certificate of Service of Summons....................................... 2011........................... yes

31.................. Witness Summons.............................................................. 2004........................... yes

32.................. Order of Worthy Grand Matron Approving

                                Charges and Setting Day of Trial of a Matron or Patron........ 2011....................... yes

33................... Summons to Worthy Matron or Worthy Patron........................ 2011........................... yes

38................... Notice of Committee Service........................................... 2004-05........................... yes

39................... Notice of Committee Service on Petitions for Degrees....... 2004-05........................... yes

40................... Petition for Dual Membership.............................................. 2011........................... yes

41................... Certificate of Membership............................................... 2004-05........................... yes

42..................  Notice to Petitioner of Election to Dual Membership           2004-05                            yes

43................... Notice of Primary Chapter of Dual Membership................. 2004-05......................... yes

44................... Notice of Termination of Dual Membership........................ 2004-05........................... yes

45................... Petition of Dual Member for Affiliation................................... 2011........................... yes

46................... Notice to Dual Member of Affiliation Granted........................ 2004........................... yes

47................... Request for Educational Scholarship Application(s)................. 2016........................... yes

 

Un-numbered....... Chapter Request for Special Dispensation.......................... 2010........................... yes

Un-numbered....... Member Ledger Page (8 ½”x11”).............................. 2008-2009............................ no

Un-numbered....... Release of Records.......................................................... 2015............................ no

Un-numbered....... Association Notice of Dues....................................... 2008-2009............................ no

Un-numbered....... Association Report Blank (chapter report)................... 2006-2007........................... yes

Un-numbered....... Order of the Eastern Star State of Michigan

                                (Association Summary Report).............................. 2006-2007........................... yes